Two-hour response time

We respond within two hours when you report:

• fire or imminent risk of fire or explosion
  
• gas leaks
  
• any incident that presents an immediate danger to personal safety
  
• substantial flood or leakage of water from plumbing or heating service not contained by local drains
  
• loss of electrical supply to a building or a significant part of a building (more than one room)
  
• lift breakdown with passengers inside
  
• any incident that stops teaching or an on‐going research project
  
• a problem affecting the external security of buildings or unsecured property
  

24-hour response time

We respond within 24 hours when you report:

• blocked drains, blocked toilets or internal waste pipes
• loss of heating on a building basis
• loss of hot or cold water on a building basis
• loss of electrical supply to a number of rooms or area
• broken glass in a window or door (may involve boarding or application of a security film and returning to reglaze later)
• unusable sanitary fittings where they are the only ones available for use
• any incident giving rise to a serious safety risk (such as floor coverings, steps, paved areas)
• lighting failure on a local basis* where no other light source exists
• any emergency lighting failure
• loss of other local services, such as ventilation and air conditioning
• water leak not causing damage to the building, such as a tap that won't turn off
• lift breakdown with no passengers inside
• loss of IT network (report to the Digital Data & Technology Group in the first instance)
• emergency key cutting (no other key available)
• broken or missing window restrictors, when affecting security or health and safety

There may be circumstances when a '24 hour' response is not suitable, such as when an event is taking place. In these cases a 'same day' response may be the target.

Three-day response time

We respond within three days when you report:

• lighting failure when other lighting exists in the room
• water ingress into a room that is not causing immediate problems but could cause problems in the long term
• damage to an internal door that could cause security problems
• blocked external drains
• key cutting (if the spare key is missing)
• loss of water supply on a local basis* (other outlets available)
• loss of electrical power on a local basis* (individual socket circuit or other outlets available)
• broken or missing window restrictors (no security or health and safety impact)

Seven-day response time

We respond within seven days when you request:

• loose or missing floor tiles and paving where there is a minimal safety risk
• replacement of cracked glass not giving rise to security or safety risk
• replacement or repairs to sanitary ware fittings, such as plugs and seats
• adjustment of door closures or floor springs
• repairs to joinery items such as doors and windows, where there is no security risk
• re‐fixing loose fixtures and fittings

Agreed response times

We will contact you with a specific response time when you request:

• repairs to furniture
• repairs to furniture when the damage affects the functionality of the room
• creation or replacement of nameplates for room occupants
• painting
• replacement of cracked sanitary ware when the damage has not prevented use or caused a health and safety risk
• installation of standard telephone and data sockets
• plaster repairs or redecoration
• cutting of additional spare keys
• any other task that has been rearranged

*'on a local basis' means the Helpdesk may ask further questions if they need more clarification to determine the scale and impact of the issue you are reporting.