Email on Mac instructions
Save your sent emails to University server (not just locally on your mac)
Advice on viewing Shared Mailboxes
To setup your Mac's Mail application to read and send University email please follow these instructions.
Please note that the screen shots will change depending on your version, however, the set up information is correct.
Add an account
- Press ⌘ (cmd) and the spacebar to launch spotlight, then type 'Mail' and hit enter
- From the File menu select Add Account...
- From the Account Type drop down menu select IMAP
- Add a meaningful account name in the Account Description field. This will help you readily identify your account.
- Check that your Full Name is correct
Configuring your account
- Enter your University 'Email Address', ensure that it is correct then click Continue
- Enter your 'Incoming Mail Server' as: imaphost.bath.ac.uk (For info: Incoming Mail Server Port is 993)
- Enter your University username and password, then click Continue
- Use 'Secure Socket Layer (SSL)' should be ticked
- Select 'Password' as the Authentication & click Continue
- Enter Outgoing Mail Server as: smtphost.bath.ac.uk
- Use Authentication should be ticked, click Continue
- Review the Account Summary details, if they are ok click Continue then Done, if a change needs to be made select Go Back as required
Save your sent emails to the University server
It is good practice to set up your email account so that sent emails save to the University's server and not just locally to your mac device. You will then be able to see what emails you sent whether you are using webmail or another computer.
Open your mail account:
- Select the IMAP Sent Folder
- Select Mailbox from menu at the top
- Select Use This Mailbox For
- Select Sent
Setting preferences
- From the Mail menu select Preferences
- Select the University of Bath IMAP account, and then the Account Information tab
- Click the 'Server Settings...' button and change the 'Server Port' from 25 to 587
- Click OK, then the Mailbox Behaviors tab
- Tick the 'Store sent messages on the server' option
- Make sure 'Permanently erase deleted messages:' option is Never, unless you really do wish them to be automatically deleted each week
- Save the changes when asked
Looking up email addresses
MacMail can be configured to find the email address of someone at the University if you type in their name. Note: This only works on campus (or if connected via VPN)
- Click the Composing icon
- Click the 'Configure LDAP...'
- Click the + at the bottom right hand side of the window
- Enter the Name: as University of Bath LDAP server
- Enter the Server: as ldap.bath.ac.uk
- Enter the Search Base: as ou=people,o=bath.ac.uk
- Click Save, then Done, then close the Composing window