Finance & Procurement

Regulations, procedures and policies

These financial regulations set out the basic principles that inform how the University conducts its financial affairs.

The regulations cover the structure of financial governance in the University, and outline the code of practice in areas such as income, expenditure, the University's assets and various other financial matters.

A GENERAL
A 1 Introduction by the Vice-Chancellor
A 2 How to use this Document
A 3 Glossary of Terms
A 4 Scope

B FINANCIAL CONTROL
B 1 Introduction
B 2 Governance Structure
B 3 Responsibility for Finance in the University
B 4 Audit

C FINANCIAL MANAGEMENT
C 1 Overview
C 2 Financial Management
C 3 Budgets and Resource Allocation
C 4 Accounts

D INCOME
D 1 General
D 2 Receipts
D 3 Research Grants and Contracts
D 4 Intellectual Property
D 5 Short Courses and Services Rendered
D 6 Endowments
D 7 Value Added Tax

E EXPENDITURE
E 1 General
E 2 Authority to Incur Expenditure
E 3 Authorised Signatories
E 4 Purchasing - Acquiring Goods and Services
E5  withdrawn
E 6 Salaries, Wages and Fee Payments
E 7 Capital Expenditure
E 8 Entertaining
E 9 Value Added Tax
E 10 Petty Cash
E 11 Donations
E12 University Accommodation

F ASSETS
F 1 General
F 2 Asset Registers
F 3 Investments

G OTHER REGULATIONS
G 1 Banking Arrangements and Cheques
G 2 Insurance
G 3 Borrowing
G 4 Security
G 5 Gifts and Hospitality
G 6 Private Work
G 7 Conflicts of Interest
G 8 Companies and Commercial Activities
G 9 University carrying out work as Agent
G 10 Voluntary Funds
G 11 Clubs and Societies
G 12 Signing of Official Documents
G 13 University Seal
G 14 Irregularities
G 15 New Programmes of Study
G 16 Personal Post

FINANCIAL PROCEDURES
PR1 Administration of Research Projects – Balances on Projects
PR2 Handling Money & Cash in Transit
PR3 Major Capital Projects – Financial Approval Process
PR4 Major Capital Grants
PR5 Recording and Disposing of Equipment and the Maintenance of Asset Registers
PR6 Academic Consultancy
PR7 Credit and Debit Card Transaction Procedures

UNIVERSITY POLICIES
UP1 - Full Economic Costing
UP2 - Authority Limits
UP3 - Procurement Policy
UP4 - Equipment
UP5 - Documents Retention Periods
UP6 - General Funds
UP7 - Travel, Subsistence and Entertaining
UP8 - Requests for ‘Private Purchase’
UP9 - Intellectual Property
UP10 - withdrawn - refer to UP3
UP11 - Administration of University Contracts and Personal Consultancies
UP12 - Business Ethics and Fraud
UP13 - Risk Management
UP14 - withdrawn - refer to UP3
UP15 - Personal Subscriptions