University of Bath

Suspending your studies or leaving the University

What you need to do to suspend your studies, the process for coming back to University, and what to do if you want to leave your course.

Suspending your studies

You can suspend your studies for several reasons, including:

  • academic issues
  • financial problems
  • disability
  • physical or mental health
  • personal, social or family issues
  • immigration matters

Getting advice about suspension

If you are thinking about suspending your studies, you can talk about your options in confidence with:

  • Student Services
  • your Director of Studies
  • your Personal Tutor

How to request a suspension

You must meet with your Director of Studies or Personal Tutor to request suspending your studies.

You will also need to complete a Change in Circumstances form, which you can get from your department.

You will then get a letter confirming the decision. This letter will also include the date when we expect you to resume your studies and any conditions for your return.

 Staying registered as a student

You must remain registered as a student while you are away from the University. Maintaining your registration is free and allows you to keep your University email account and access to the University computer network. This will help you communicate with the department.

How suspension will affect your visa if you are an international student

If you are suspending your studies, you should contact the Student Immigration Service to discuss how this will affect your visa status.

If you are in the UK on a student visa, you must be studying to meet your visa requirements. If you hold a Tier 4 visa and suspend your studies, we must report this to UK Visas and Immigration (UKVI) and your visa could be cut short.

You must return to your home country during the suspension. When you want to resume your course, you will have to apply for a new visa.

Extending your suspension

If you can no longer return on the agreed date, you must contact your Director of Studies to discuss this.

Resuming your studies

Before the agreed date when you will resume your course, you should contact your Director of Study to confirm that you will return.

You may need to prove that you are fit to study, or meet any other conditions that have been set. You should do this well before your agreed return date, and provide any evidence you are asked for.

If you suspended due to physical or mental health reasons you will need to provide medical evidence that you are fit to return to study. Student Services will write to you regarding this, requesting permission to contact your medical practitioner/health professional, two months prior to your expected return date.

Student Services can help you assess your needs and talk to you about any ongoing support.

 Preparing to return to the University

Talk to your Director of Studies about how you should prepare for your course.

If you are returning to your course in the middle of the academic year, you must notify the Academic Registry so they can update your records.

You should also talk to a Funding Adviser about how resuming your course will affect your fees and finances.

Returning to the UK if you are an international student

Once you have confirmed that you will be resuming your course, you must reapply for your visa before you can return to the UK.

Permanently withdrawing from your course

If you have decided to leave your course, you must speak to your Director of Studies.

If you have already suspended your studies and no longer want to return, you will still need to speak to your Director of Studies.

Getting advice on what to do after University

The Careers Service can advise you about your options, including career choices and transferring to another university. You can book a meeting with a Careers Adviser.

Student Services can also give you confidential advice and support.

How leaving your course affects your visa if you are an international student

Leaving your course may affect your visa status and you may have to leave the UK.

If you are planning to withdraw from your course, contact Student Immigration Service to discuss how this affects you.

How suspending or withdrawing will affect your fees and finances

Suspending your studies can affect your fees, grants and loans. How this affects you will depend on your circumstances and how far into your course you are.

Student Money Advice can tell you how suspending your studies or leaving the University will affect your finances and what actions you need to take.

If you are suspending or withdrawing, book an appointment with the team to talk about your finances and any scholarships you have.

The Funding Advice team can also help you with any negotiations with the University Finance office and other funding bodies.

If the Student Loans Company (SLC) funds your studies

The amount of fees you must pay depends on when you suspend or withdraw from your course.

  • If you suspend or withdraw after 28 September 2015, you must pay 25% of the fee for the year
  • If you suspend or withdraw after 4 January 2016, you must pay 50% of the fee for the year
  • If you suspend or withdraw after 4 April 2016, you must pay 100% of the fee for the year

You will need to pay the relevant proportion of tuition fee whether or not you complete the semester.

How suspending or withdrawing affects your tuition fee loan entitlement

As a student, you can receive SLC funding for the normal duration of your course, plus one year. If you suspend or withdraw from your studies, even after only a few days, this will use up the additional year. This may affect your flexibility to make changes to your studies in the future.

How suspending or withdrawing affects your maintenance loan or grant

You are only entitled to a maintenance loan or grant for the time you are registered as an attending student.

If you suspend or withdraw from your studies, you will probably have to pay some money back. Your awarding authority will adjust your entitlement based on your last date of attendance. If you have been overpaid, your awarding authority and the Student Loans Company will contact you.

If you are suspending or withdrawing because of your health, make sure your department is aware of your circumstances and has seen the relevant medical evidence. If your department records this as your reason for leaving on the Change of Circumstance form, the SLC can extend your maintenance loan or grant beyond your leaving date.

If you are suspending or withdrawing for other reasons, you may still be able to extend your maintenance loan or grant. Contact Student Money Advice for more information.

If the Students Award Agency Scotland (SAAS) funds your studies

If you are from Scotland, you are entitled to a fee loan for your tuition fees based on the time you were considered an attending student. This is the length of time from the start date of the academic year until the date you suspended or withdrew from your course.

If you suspend or withdraw from your studies before 1 December, the SAAS will not allow you a fee loan. You will receive an invoice for your tuition fees, based on how long you were an attending student.

If you are an international or self-funding student

The amount of tuition fees you have to pay depends on the number of weeks you attended your course, from the start of the academic year to the day you suspended or withdrew.

If you have paid your tuition fees in full, you will be due for a partial refund. If you have only paid part of your fees, you may have to pay more of them.

Contact the Student Finance team to find out if you will need to pay more fees or receive a refund.

How suspending or withdrawing will affect your accommodation

If you are living in University accommodation

You will need to terminate your accommodation contract and understand the financial implications.

If you are living in private accommodation

The Students' Union can advise you about your legal rights and obligations.