Office of the University Secretary

International travel for staff and students on university business

1. All staff and students travelling on University business (e.g. to a placement, or field trip abroad) are expected  to keep their department fully informed of any international trips that they are planning to make and to take all reasonable steps to research the risk associated with their planned activities. In particular they are required to keep abreast of any changes in the risk classification on their destination by checking the Foreign and Commonwealth Office (FCO).
  A formal risk assessment must be conducted whenever travel is proposed to a country warned against on the Foreign Office website, and is either required or good practice in other instances (for example, students on work placements).
 2. Heads of Department, or individuals as otherwise determined by the Head of Department, have authority to approve international travel, except where the FCO website warns against travel. In such circumstances the decision shall be taken by the University Secretary (or in his absence by a Pro-Vice-Chancellor) on the recommendation of the Head of Department. The University reserves the right, where is is deemed that there is significant risk of harm to the member of staff or student, to refuse authorisation for certain international trips on University business to be undertaken or to cut short a trip that has already begun. All members of staff should be aware of the dangers of travelling against the advice of the Foreign and Commonwealth Office.
 3. In the case of international travel where the FCO warns against travel, the member of staff or student should sign a declaration (as set out below) confirming that he or she is personally aware of the potential risks of undertaking international travel. The member of staff or student will also be asked to declare that he or she will be responsible for monitoring the FCO website up to the day of departure to check for any change in the risk classification on their destination.
 4. All members of staff and students travelling on University business will be responsible for ensure that they have obtained travel insurance. Staff and postgraduates are able to arrange insurance through the University's travel insurance.

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DECLARATION

I am signing this statement to acknowledge that I am aware of the potential risks of International travel at this time. I have referred to the guidance issued by the Foreign and Commonwealth Office and I have personally evaluated the risk to myself.

I will continue to refer to the FCO website until the date of my departure and will alert my department to any change in the 'risk classification' of my destination. I also accept that the University has the right to require me to return to the UK at any time if the University considers this to be required.

 

Name                                                                                     ..................................................................................................................................

 

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Dates of travel                                                                    ...................................................................................................................................

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