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Check and manage the visibility of your Microsoft files and content

We advise you to routinely check the files and content you share, and adjust sharing permissions as necessary.

News Story

Published on 15 Nov 2023 Last updated on 03 Nov 2025

View more announcements in Digital, Data and Technology

Illustration of people sharing files in Teams
Sharing files securely

Read our 5-minute guide to discover:

  1. How your setup of Microsoft Teams or Office 365 Group determines automatic visibility of files and content within it.
  2. How to generate a report that summarises who has access to your content.
  3. Related information and guidance on sharing files and content.

Review the visibility of your online Microsoft files and content.

Read the guide