It is the responsibility of those signing contractual documents to ensure that where appropriate (which will normally be in all cases unless a standard template is being followed) legal advice has been obtained and is in support of the documents being executed. Primary responsibility for retaining an original of all signed agreements rests with the originating department; for documents of particular importance to the University, the Legal Office should be given the original to hold in its safe.

Delegated authority to sign contractual documents on behalf of the University

Department Document Post
All academic departments Student placement agreements VP (Student Experience) Head of Department, or as delegated by Head of Department
Biology and Biochemistry Material Transfer Agreements in standard form Head of Department
Pharmacy & Pharmacology Material Transfer Agreements in standard form Head of Department
Research & Innovation Services Confidentiality/Non-disclosure agreements Director of Research & Innovation Services/ Head of Research Grant Development (Industrial Strategy)/Head of Research Impact and Commercialisation and Enterprise/Head of Post-Award & Project Management/Head of Pre-Award/ Head of Contracts/Research Commercialisation Managers
Patent prosecution documents Director of Research & Innovation Services/Research Commercialisation Managers/Head of Contracts
Externally Funded Postgraduate Research Director of Researchand InnovationServices/Head ofPre-Award/Head ofContracts
Academic ConsultancyContracts in standardterms, up to £10,000 paper individual Director of Research and Innovation Services/Head of Research Commercialisation and Enterprise/Head of Contracts
Academic Consultancy Contracts in standard terms, up to £50,000 pa per individual Director of Research & Innovation Services
Academic Continuous Professional Development Contracts in standard terms, up to £20,000 Director of Research & Innovation Services/Head of Pre-Award & Head of Contracts
Contracts/service agreements with external consultants Director of Research & Innovation Services/Head of Pre-Award & Head of Contracts
Commercialisation Agreements up to £50,000 Director of Research and Innovation Services/Head of Research Commercialisation and Enterprise
Commercialisation Agreements up to £250,000 Director of Research and Innovation Services
KTP Agreements Director of Research & Innovation Services/Head of Pre-Award and Head of Contractsˇ
Research Contracts/Agreements Director of Research & Innovation Services/Head of Pre-Award/Head of Contracts
Material Transfer Agreements Director of Research & Innovation Services/Headof Research Grant Development (Research Councils, EC and Charities/Head of Pre-Award/Head of Contractsˇˇ
Research Services to encompass CCAF, CAMERA and other services up to £20,000 Director of Research & Innovation Services/Head of Pre-Award/ Head of Contracts
Digital, Data and Technology Group Software Contracts Chief Digital and Information Officer/Deputy Director (Technology)
Hardware procurement arrangements Chief Digital and Information Officer/Deputy Director (Technology)
Third Party Support contracts Chief Digital and Information Officer
Estates Capital projects and operational contracts Director of Estates, Director of Estates Operations, or as delegated by them
Human Resources Contracts of Employment Director of HR/Deputy Directors/HR Business Partners/HR Advisors (for grades 1-5)
Contracts with external training suppliers and for provision of conference and meeting facilities/external venues Director of HR/Staff Development Manager/Head of Staff Development
Secondment agreements Director of HR/Deputy Directors/HR Business Partners
Undergraduate Admissions and Outreach Contracts with overseas agents who recruit students Director of Student Recruitment and Admissions
Postgraduate Recruitment & Admissions Contracts with overseas agents who recruit students Academic Director of PGT Recruitment and Admissions
International Relations Office Memoranda of Understanding Pro-VC (Doctoral and Internationalisation)
Library Licences with publishers, Contracts for Library and Information Systems and Agreements with agencies such as the Copyright Licensing Agency up to £150,000 University Librarian
Licences with publishers, Contracts for Library and Information Systems and Agreements with agencies such as the Copyright Licensing Agency up to £50,000 Head of Library Academic Services/Head of Library Operational Services/Head of Library Research Services
Licences with publishers, Contracts for Library and Information Systems and Agreements with agencies such as the Copyright Licensing Agency up to £25,000 E-Resources and Serials Librarian/Bibliographic Services Librarian/Systems Librarian
Department of Policy, Planning and Compliance HEIDI Plus Agreement, Degree apprenticeship contracts and ESFA contracts Director of Policy, Planning and Compliance, or as delegated by the Director of Policy, Planning and Compliance
Vice-Chancellor's Office HESA contracts Vice-Chancellor
EngD Agreements, Filming Agreements Senior Legal Adviser
Procurement Purchasing Orders for over £10,000 Contracts for purchase Consultancy Agreements Head/Deputy Head of Procurement
Sports Development and Recreation Equipment and Merchandising contracts up to £10,000 for less than3 years. Standard contracts (approved by legal) for events, facilities hire, sponsorship and partnerships Director of Sport
Executive Education Contracts to deliver executive education (non credit-bearingprovision only – see RISentry for academicconsultancy) Director of Executive Education or Commercial Director

ˇIn the event that all of the above are away from the University (physically away because for example of annual leave):- Head of Research Grant Development/Head of Research Grant Development (Industrial Strategy)/Head of Research Commercialisation and Enterprise.

ˇˇDitto

Last reviewed by University Executive Board: 26 November 2019

[Document to be reviewed as necessary to maintain up-to-date record of delegated authority]