Directors of Studies (Taught programmes) may be appointed in a Department or School. Appointments shall be made by the Faculty Board of Studies or by the Board of Studies for the School on the nomination of the Head of the Department or the School. The role of Director of Studies is described in section four of the University Ordinances.

Director of Studies role profile (These will apply from the 2019/20 academic year)

  • To be responsible for the day-to-day management of a course or courses.
  • To be a member of the Department Learning, Teaching & Quality Committee.
  • To act as a key course contact for the Director of Teaching.
  • To act as a key contact for students on the course(s).
  • To oversee, in collaboration with the Director of Teaching, and other colleagues, as appropriate, aspects of the delivery of the course including:

    • the induction of students
    • the placement and student exchanges
    • requests for extensions to submission of coursework
    • implementation of reasonable adjustments for disabled students
    • requests for IMCs
    • feedback to students
    • course documentation (handbook and course specification)
    • dealing with examination and assessment offences
    • student representation including SSLCs and wider engagement activities
    • pastoral support for students, working in close collaboration with Senior and Personal Tutors

Working with the Director of Teaching to provide support for, as appropriate:

  • the monitoring and review of courses
  • preparation of accreditation documentation and visits
  • liaison with the external examiner
  • assessment, marking and feedback
  • amendments to units and courses

Directors of Studies will hold office for three years and are eligible for re-appointment. The Board of Studies may terminate the appointment of a Director of Studies. A Director of Studies may resign the appointment by writing to the Board of Studies.

Responsibilities

Whilst local differences occur, common areas of responsibility include:

Learning and teaching management

  • Informed by students and staff, oversee enhancement and development of the programme, units, teaching and organisational practices
  • Co-ordination of peer review practices, enhancement of teaching activity and curriculum innovation
  • Steering innovation (including e-learning) for teaching and student support purposes
  • Co-ordination of SSLC meetings (or delegated to the Chair of SSLC), responding to student feedback and related communication with students

Programme administration and working with administrative colleagues

  • Co-ordinating process of revisions of units and programmes
  • Management of assessment arrangements (including exam paper setting process and marking arrangements, exam boards and special assessment arrangements for disabled students)
  • Reviewing students’ academic records as well as programme statistics
  • Oversight of placements (unless this lies with a placement tutor), preparation for placements and re-induction to study after placements
  • Oversight of Year Abroad arrangements
  • Overseeing effective departmental input into admissions and recruitment processes (with admissions tutor as appropriate)
  • Co-ordinating unit and programme evaluation processes; compilation and review of data
  • Dealing with IMCs, extension, deferrals, programme transfers, suspensions and similar
  • Dealing with assessment offences and complaints, and liaison with Student Services regarding disciplinary offences
  • Working with the Academic Registry Compliance Team and Faculty/School Administrators with regard to the University's Attendance and Monitoring Policy
  • Check and confirm programme timetables as required by the Timetabling Office, Academic Registry

Quality assurance

  • Management of quality assurance procedures as set out in the University QA Code of Practice, including the keeping of sound records
  • Oversight of External Examiners processes including drafting of responses in conjunction with Head of Department
  • Annual monitoring of programmes and periodic Degree Scheme Review
  • Support to the Chair of SSLC on production of annual report
  • Participation in relevant consultations on Regulation, Codes of Practice, faculty policies etc.
  • Liaison with Professional Accreditation Bodies, industrial or public sector partners and the preparation required in connection with Accreditation visits.

See the QA Code of Practice Statements for further details.

Student support and guidance

  • Co-ordinating an effective induction programme
  • Ensuring provision of the student handbook
  • Approval and changes of student options, manage elective unit process
  • Providing academic advice to students (beyond the role of personal tutors)
  • Overseeing support to students with disabilities and learning support needs
  • Liaison with Student Services, Careers, International Relations Office and others as appropriate in support of students

Other responsibilities

  • Representation on Departmental LTQC and Faculty LTQC (as per membership arrangements for either) and DoS Forum
  • Working closely with the Associate Dean (Learning and Teaching) as appropriate
  • Liaison with relevant academic and administrative colleagues in other departments, schools, faculty and central services
  • Implement those changes as required by the university’s committee structures, principal officers, Head of Department, Associate Dean and Dean.