Borrowing from the University Library
Advice for Library users about reserving, borrowing, returning items from the University Library with information about checking your borrower account.
Borrowing from the Library
University students and staff are entitled to borrow up to 30 items.
Films and TV series' DVDs from the Language Learning Zone collection are also available for loan.
Other members of the Library such as SCONUL Access and Visitor cardholders, may borrow up to 5 items from the subject floors.
You can borrow books and other material by using the Self-Issue machines on Level 2. You will need your Library card to access your account via the Self-Issue machines.
You should only use your own Library Card - if you are found to be using someone else's card, you may have your Library privileges withdrawn.
The Library operates an automatic renewals policy for most of the items in stock. When you borrow a library loan item, it will be due for return OR renewal of the loan in 7-days. The Self-Issue machines and your borrower account information will show this due date at the point of issue.
On the due date, the Library will attempt to automatically renew your loan for another 7-days. If this is successful, you do not need to do anything to extend the loan period yourself.
You will receive an email advising you that the item is due for return to the Library when it cannot be renewed. You should always try to return the loan item as soon as possible in response to these messages.
Even if nobody else requests your loan item(s), the automatic renewal of the due date will stop after 12 months. This policy is to minimise loss of library stock and ensure long term loan items are available for users if and when requested.
Loans cannot be renewed when:
- another borrower has placed a request for a book
- you have had the book for 12 months already, it will need to be checked by Library staff to renew the loan
- your library membership has expired (as shown on the date printed on your library card)
Inter-Library Loan items have a due date that cannot be automatically extended. You should email Inter-Library loans staff for advice if you want to keep the book for longer.
You will need your library card to enter the library, please make use of the hand sanitiser provided and be mindful of social distancing from others in the area.
Post your books through the returns slots adjacent to the Issue Desk and they will be processed in the days following to be discharged from your account.
If you can't return your books in person you can post them back to the library. You are responsible for books until we receive them. You should get postal insurance or use a tracking service in case of loss or damage but don't be concerned about the speed of delivery - there is usually no need to use a Next Day Delivery service for example.
You can return items to the Library address shown on this page.
Covid-19 Isolation and quarantine
If you are currently in isolation or quarantine due to a suspected case of Covid-19 then you should not attempt to return books to the library until your isolation or quarantine period has ended and it is safe for you to do so.
You may ignore automated overdue notices from the library management system in this situation. It may be useful to inform Issue Desk staff of the situation by email so we can monitor the demand for books delayed in this way.
How can I request or reserve an item?
The catalogue will show if a copy of the book you want is available or on loan. You can only request items that are on loan. Available items should be found on the shelves on the subject floors. You can find a short video guide at the end of this page demonstrating how to reserve a book online..
Use the library catalogue to search for the book
If the catalogue search result shows a copy or copies are currently available for loan, you will be able to reserve a copy of the book
You will need to sign in to the catalogue to reserve a copy of a book
Sign in with your University username and password
Click on Reserve from the Requests Options shown
Add a "Not Needed After" date if you wish
Then click on REQUEST to confirm the reservation
If the reservation is successful, the screen will display Request placed and indicate your place in the queue
Once the book has been collected the item will be made ready for collection on Level 2 for 7 days during semester time.
Checking your reservations
You can check what items you have reserved and if they are ready for collection or not on your borrower record.
You can find a link to access your account as follows:
Email updates about your Library loans
The Library will send messages about your loans to your University email address or the email account you provided at registration.
The Library will send you a message if you need to bring your loans back. This is usually because another borrower has reserved the item.
The Library will email you when your reserved items are ready for collection from the Issue Desk.
Borrowers will receive a monthly account update by email. The message will list all the items on loan to you, your reservations and any fines you have.
If you use forwarding to another email account please check that library messages aren't treated as junk mail. You should also check that your mail account has space to receive emails.
Please contact the Issue Desk team with any queries about your loans or borrower account.
Check your borrower account online
Visit your borrower account online to check what items you have on loan, the status of your reservations and any fines on your account.
You can use the Check your account online link then login to review your account.
University staff and students will need to login using your Digital, Data & Technology (DD&T) username and password.
Alumni and other paying members of the Library will need to use their Library User Identification number and PIN to access their borrowing record online.
Contact Issue Desk staff for any problems accessing your record or queries about your borrower account.