Skip to main content

Order food and drink for your event

How to order Food Direct catering for meetings and events.

We can supply a range of food and drink for your event

Changes to the Food Direct service due to COVID-19

(As we adapt our service in line with the latest government guidance on COVID-19, this information is subject to change).

We have changed the Food Direct service to help keep you and guests safe.

Temporary reduced menu

We are no longer suppling buffet style catering and sharing platters. Instead, there is a range of individually packed items available. View the reduced menu here.

We still offer tea and coffee, with disposable cups and hand sanitising products.

We are able to consider bespoke requests, although these are subject to stricter assessment. Email with your request.

Restricted order numbers

We ask that you are aware of the current Government guidelines and your room capacity. Please ensure that this safely reflects your guest attendance.

In order to deliver, hospitality staff require access during your meeting or event. Please be mindful of social distance and stay seated until staff have completed their task. If staff feel unsafe entering the room, this may result in your booking being left outside on a trolley for you to collect.

Room set up

In order to help run a safe service for customers, we recommend guests take single turns accessing catering tables and staying seated until we have completed set up.

New packaging

The use of disposable, individual packaging is a health and safety requirement that allows our service to resume. Where possible, we have chosen products for their recyclable or biodegradable credentials for disposal within University waste streams.

We ask that you dispose of your items in the correct bins. This limits contamination contact for our team. If a recycling station is not accessible, stack items on the table it was served, ready for collection.

Additional COVID-19 secure measures

Each delivery is provided with a hand sanitiser and box of antibacterial wipes. These must remain on the service table for use with tea and coffee facilities. These are included in the costs, however they must be returned to avoid a replacement fee of £15.

What we offer

We supply a range of food for events, including:

  • hot and cold drinks
  • working lunches
  • confectionery and cakes

Allergies and dietary requirements

If you or any of your guests have any of the following allergies, intolerances or dietary requirements make sure you email

  • Vegetarian
  • Vegan
  • Halal
  • Cereals containing gluten
  • Milk
  • Eggs
  • Fish
  • Crustaceans
  • Molluscs
  • Mustard
  • Soya
  • Sulphites
  • Lupin
  • Nuts
  • Peanuts
  • Celery
  • Sesame

If there is something not listed, please specify details when emailing.

We will take reasonable steps to prepare your meal safely, although we cannot guarantee a complete allergen-free environment or products.

A comprehensive list of the known allergens present in every dish is available by calling the Food Direct team on 07891790083.

How to order

Email your order to

When to order

You must place your order at least five days before your event.

Delivery times

Our usual delivery times are between 8am and 4pm on weekdays.

If you want to order for an event outside of these times, you must give us five working days' notice.

Out-of-hours delivery charges

We will apply a supplementary charge to orders for events which take place outside our normal delivery times.

Times Supplementary charge
Weekday early mornings (before 7.30am) £20
Weekday evenings (after 6pm) £20
Saturdays £20
Sundays £25
Bank Holidays and University holidays £30

All orders are subject to our terms and conditions.

Changing or cancelling your order

If you need to change or cancel your order call 07891790083 or email

If you cancel your order on the day of the event, call us on 07891790083 .

See our terms and conditions for cancellation charges.

Substitute items

We reserve the right to substitute any item you order. We will make sure that it is an equivalent or similar product to the one replaced. We will try to inform you before the delivery.

Receiving your order

Order delivery

We can deliver your order and set it up for you. We will deliver your order within five minutes of your preferred time.

In addition to your order, we will provide:

  • a box for you to leave hired equipment in for collection
  • a box for recycling waste, like platters, paper plates, plastic and cardboard cups
  • a cloth to clean up any spillages

Make sure you're at the delivery location at the scheduled time so that you can check the order and sign the Order Receipt form. If you're not there to accept the order, we will leave it in your requested delivery location.

You are responsible for the contents of the delivery, including any returnable accessories and cutlery provided. We will charge you for any items not returned.

If you have any questions or problems on the day of delivery, call 07891790083.

Collecting your order

You can come and collect your order from us at 4W Cafe. You must let us know at least 48 hours before collection.

Collecting catering equipment after the event

We will collect our catering equipment and rubbish within two hours of the delivery time, unless you tell us otherwise. You can keep the equipment longer than the agreed time, for an additional charge.

If you would like us to collect the items from a different location, call us on 07891790083. If any items are removed from the delivery location, and need to be collected from somewhere else, you will need to pay an additional collection fee. If you do not return an item, you will need to pay a replacement fee.

You must sign the Order Receipt form when we collect the items. If you are not there when we collect and are unable to sign the Order Receipt form, we will still collect the items.

Terms and conditions

Read the terms and conditions for Food Direct.

Sharing your feedback

We welcome your suggestions and feedback about this service. Email your comments to


If you have any questions, please contact us.