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University of Bath

Using the Student / Tier 4 Worker Booking System as an employer

Use the Student / Tier 4 worker booking system to ensure individuals on a Student / Tier 4 Visa don't exceed the number of hours they are entitled to work.

Why access the Student / Tier 4 Worker Booking System

Students with a Student / Tier 4 visa are subject to working restrictions. The Student / Tier 4 Worker Booking System uses information about a student's visa type, course status and the academic calendar to determine the maximum hours they are allowed to work in a particular week.

To maintain their Student / Tier 4 Visa immigration status, a student must not exceed the number of hours they are entitled to work. Visa compliance is essential and takes precedence over any work commitments. If a visa limit is exceeded, a student's visa could be curtailed and they would be required to leave the UK. The University may be fined and have its Student / Tier 4 Sponsor Licence withdrawn.

If you are looking to employ a student with a Student / Tier 4 Visa you should only do so through the Student / Tier 4 Worker Booking System.

Right to work check

The University is obliged to ensure that all workers are eligible to work in the UK. It is vital that the appropriate checks are completed prior to any work being undertaken, ideally at interview stage.

Our Right to Work Check Guidance details the identity documents that you will need to obtain before engaging a Student / Tier 4 Visa student and the process you need to follow to check that the documents are valid.

Right to work checks should only be carried out by a member of staff who is fully trained in checking identity documents. If you are not yet trained in this and would like to, or are likely to, engage a Student / Tier 4 Visa student in the future, please contact HR before taking any further steps.

Setting up on the Student / Tier 4 worker booking system

You must verify a Student / Tier 4 Visa student's documents before you can place a request for them to be engaged in work. You can find out more information on requesting approval to engage a new hourly paid worker.

Once your request has been approved, the individual can be set up on the Student / Tier 4 Worker Booking System.

The Student / Tier 4 Worker Booking System will then generate an email to the prospective employee outlining the numbers of hours you have booked them to work for, and a timesheet. Students will be asked to complete this timesheet and submit it for approval once the work has been completed. You should submit this timesheet to Payroll for approval.