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Year end accounting procedures

Our year end accounting procedures ensure the University produces accurate statutory accounts.


Procedures in place at the end of the University financial year, on 31 July, and immediately following the start of the new financial year, on 1 August, ensure financial transactions are recorded in the correct year.

View the year end deadline dates.

Workflow approval

The timely approval of expenditure transactions and journals through workflow in Agresso is essential for meeting the year end deadline dates.

All staff with approval responsibilities should clear their task list regularly as the year end approaches. The final cut-off date is 4 August 2023.

Workflow substitute

Staff with approval rights must nominate a workflow substitute to cover any absence or leave. Failure to do this during the year end period may result in transactions not being approved and recorded in the wrong year.

Accounting period

The University’s default accounting period will remain as July 2023 until close of business Friday, 4 August, when Agresso period 202212 closes and period 202301 opens for transaction postings. All transactions posted until that date will go into the old year (2022/23).

Agresso users will receive an email notifying them when the period changes and should await this email before entering 2023/24 data.

Departmental returns such as a creditors return, should only be completed by staff with financial responsibility. As happened last year, the Financial Accounts team will send out 'dummy run' data in the lead up to year end close. Departments should use this to clear down their books as much as possible to minimise what needs to be posted on the returns. They should also take this opportunity to familiarise themselves with the process using the instructions provided and asking central finance for any additional training needed.

All returns including nil returns need to be completed in full and returned to by 5pm, Tuesday 8 August 2023.


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