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University of Bath

What to do on the day of your graduation ceremony

Where to be and when, how you get your gown and have photographs taken, and what happens during your ceremony.

Preparing for your graduation

Your graduation ceremony is the celebration of your success and we want everything to go as smoothly as possible.

Know your timings

Specific timings will be made available on your ceremony event page. Make sure you read them fully and tell your guests what they should do.

We recommend that you allow around 1 hour 30 minutes before the start of your ceremony to:

  • Arrive at Bath Assembly Rooms to collect your gown, and have photographs taken;

  • Register for your ceremony and collect your guest tickets;

  • Be seated in the Ball Room no later than 30 minutes prior to the start of your ceremony (doors will close 30 minutes prior to the start of your ceremony, for students and guests);

  • Hear the briefing by the Head Usher before your ceremony begins.

Getting to the Bath Assembly Rooms

You'll find a map and further information on the Bath Assembly Rooms page. Please ensure you allow enough time to get to the venue - the centre of Bath is likely to be very busy, and traffic will be heavier than usual.

Please note that though there is a cloakroom there is nowhere to leave suitcases and large travel bags at the Bath Assembly Rooms. Café au Lait and Bath Luggage Storage Centre opposite the train station both offer luggage storage.

Getting your gown

Gowning takes place in the Tea Room in the Bath Assembly Rooms.

You'll need your booking confirmation from Ede & Ravenscroft to collect your gown. Gowning is open from 8am each day.

Please be aware that due to the number of students graduating, you are likely to experience queues when you're collecting your gown.

Having photographs taken

Ede & Ravenscroft will be open for photography each day from 8.00am.

You can have your photograph taken at any point during the day.

Official photographs are also taken during the ceremony. Speak with Ede & Ravenscroft about how to get copies.

The University also publishes some photographs on the Award Ceremonies web pages during the week.

Taking part in your ceremony

Getting to your seat

The ceremony will take place in the Ball Room in the Bath Assembly Rooms, the doors for this room will open will open approximately 50 minutes before your ceremony starts.

Student seating

You will be sent an email with the subject line "What to do on the day". This email will include your allocated seat number.

Please print this email and bring it with you to the Bath Assembly Rooms.

Students with specific requirements should speak with ushers if they require assistance.

If you have a bag of any size please leave it with your guests. You are not permitted to have a bag with you during the ceremony.

Guest seating

You will be sent an email stating how many guest tickets your have been allocated.

Your guest tickets will be available for your to collect when you register for your ceremony on the day.

No access will be permitted to the ceremony without a valid ticket.

Guests with specific requirements should speak with ushers if they require assistance.

During your ceremony

Your ceremony will last approximately one hour. Ushers and Marshals will be on hand throughout the ceremony to guide you to the right place.

At the right point in the ceremony, ushers will direct you to the side of the stage.

When your name is called, move to the centre of the stage where you will shake hands with, or bow to, the Presiding Officer of the Ceremony, then continue across the stage toward your Head of Department.

Ushers will direct you back to your seat. You and your guests should remain seated until the ceremony concludes.

Getting your certificate

See the guide Getting your certificate.


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