Skip to main content

Annual leave entitlement for starters and leavers

How to find out what leave you're entitled to if you start or leave employment part way through the year.



If you start work here part-way through the annual leave year, you’ll receive a pro-rated leave entitlement. This will be calculated from your start date up to the end of the current annual leave year.

If you are part-time, this calculation will include a pro-rated amount of public holidays and discretionary days.

Annual leave entitlements in iTrent Employee Self Service (ESS) reflect the entitlement for the full year. If you're on a fixed-term contract that is due to expire within the same leave year, this should be pro-rated manually.


If you leave the University, any outstanding annual leave (pro-rated to the leaving date) should usually be taken before your termination date. However, where this is not possible, payment may be made in lieu of leave accrued but not taken.

Please note, all staff are required to use iTrent ESS when booking annual leave. If iTrent has not been used, we will assume there is no payment to be made upon leaving and any annual leave accrued but unused will be taken during the notice period. If a request for an annual leave payment is made upon leaving and iTrent has not been used, it will need to be appropriately evidenced by the line manager.

If you leave having taken more than your accrued leave entitlement for the current leave year, we will make a deduction from your final payment in respect of the excess leave taken.

Annual leave entitlements in iTrent reflect the entitlement for the full year. This entitlement will only be reduced proportionately when a leaving date has been inputted into the system.

On this page