An employee of the University who is both a member of a recognised trade union, and is elected, nominated and accredited as a union learning representative of that union, will be permitted reasonable time off during working hours to undertake their duties as a Trade Union Learning Representative, provided that:
the union has provided written notice to the University that the employee is a learning representative of that union; and
the employee is sufficiently trained to carry out his/her duties as a trade union learning representative
2. Training requirement
To satisfy the training requirement, the employee must be able to demonstrate to the trade union that they have received sufficient training to enable them to operate competently in one or more areas, these being:
analysing learning or training needs
providing information and advice about learning or training matters
arranging or supporting learning or training
promoting the value of learning and training
In most cases this will involve the completion by the employee of a training course approved by the trade union or the Trades Union Congress, or a demonstration to the trade union's satisfaction that the employee has previously gained the expertise and experience necessary to operate effectively as a trade union learning representative.
The employee must satisfy the 'sufficient training' requirement either:
at the time the trade union gives notice to the University that they are one of its trade union learning representatives; or
within six months of that time − in which case the union must provide written notice to the University (a) that the employee will be undergoing the training and (b) that the employee has completed the training
The University will consider extending this six-month limit where circumstances such as ill health, pregnancy or bereavement result in the employee's prolonged absence from work.
3. Functions for which time off is permitted
The functions for which the trade union learning representative will be permitted to take reasonable time off are:
to analyse learning or training needs
to provide information and advice about learning and training matters
to arrange learning or training
to consult the employer about carrying on any such activities
to prepare for any of the above activities
to undergo training relevant to the function of trade union learning representative
4. Nomination and accreditation of Learning Representatives
Elected and nominated learning representatives need to follow the process described in section 4.5 of the University’s Trade Union Recognition and Facilities Agreement, for their accreditation by the University.
5. Procedure for requesting time off
An employee who wishes to take time off to undergo their duties as a trade union learning representative must follow the process in paragraph 4.8 of the University’s Trade Union Recognition and Facilities Agreement.
6. Payment for time off
Learning Representatives have a right to paid time off work for their duties in line with section 3. They will be paid for this time in line with paragraphs 4.3 and 4.4 of the University’s Trade Union Recognition and Facilities Agreement.
Approval date: May 2016