To get a University IT login a person must have a staff or student role (through iTrent or SAMIS, respectively), or be given a "non-payroll" role with Access Manager. This adds them into the University's Identity Management System, making them findable on Person Finder.

There are a number of possible categories of role, including "Contractors (through NESA) or Workers employed by other organisation including Agency staff", Honorary and Visiting staff, and future payroll employees.

For volunteers or people with other "non-payroll" roles that don't fit into one of the specific categories, the category "Volunteer / Other (Approved)" should be used. This form must be filled out and sent to the relevant department's Designated Maintainer. They will use the information to add the role (and person if necessary) to Access Manager.

The IT Service Desk will require a separate 'Computing Facilities' form signed and returned before they can issue the new user with their IT account credentials. This form contains fields for personal information, which the IT Service Desk will use to verify ID. This process is carried out over the phone, but we can also issue accounts in person at the IT Service Desk in the Library with a completed form and photo ID.