Undergraduate applicants should read these terms and conditions before deciding to accept our offer of admission.

Standard terms and conditions of your offer

These terms and conditions represent an agreement between you and the University, should you decide to accept our offer of admission.

It is your responsibility to read them and make sure you understand them. Please ask if anything is unclear.

  1. If you accept our offer of a place, you have the right to cancel your contract with the University within 14 days. This period will be calculated from the date we receive formal notification through UCAS of your firm or insurance acceptance, whether conditional or unconditional. You must notify us of your decision in writing (email or letter). A cancellation notice can be found on the Notice of Right to cancel for undergraduates page but you do not have to use this. If you do decide to cancel your contract with the University, and so decline your offer of a place, you will not be able to change your mind again. It is your responsibility to take account of UCAS application and acceptance deadlines, together with UCAS terms and conditions for students taking up places to study.

  2. If you register with the University of Bath as a student, you will be required to agree to abide by the statutes, ordinances and regulations of the University of Bath for the time being in force.

  3. Your place will only be confirmed if you meet all the conditions of your offer. There are circumstances in which the University may vary your offer in your interest e.g. to rectify an error on our part. The University may also consider accepting you in the event that you have narrowly missed your offer or to accommodate mitigating circumstances. Further details can be found within the Admissions Policy.

  4. You must comply with all requests for information or documentation to support your application by the deadline set. This includes any requests for additional information or documentation relating to a criminal conviction or to safeguarding arrangements for those who are under 18 on entry.

  5. When you apply you may be required to produce satisfactory evidence of your previous qualifications (including, English language qualifications such as IELTS). If requested, this will mean that you must provide the Admissions Office with a clear and legible copy or scan of the original document(s). If you successfully meet the conditions of your offer you may be asked to produce the original documents or a copy that has been authenticated by the issuing organisation, English language body, or a registered notary, when you come to register. The University reserves the right to require original documents only.

  6. If you require a visa to study in the UK, you must comply, by the deadlines set, with all requests for information and documentation to support the issue, by the University, of a Certificate of Acceptance for Studies (CAS). It is your responsibility to ensure that you have sufficient financial resources to meet Home Office requirements but the University may request evidence of this before agreeing to issue a CAS. The University reserves the right to refuse to issue a CAS when it is not satisfied that your visa application will be successful. If your programme of study is covered by the Academic Technology Approval Scheme (ATAS) you will be sent detailed information on how to apply. It is your responsibility to apply for the certificate when instructed as the University will need proof your ATAS application has been successful from the UK Foreign and Commonwealth Office before agreeing to issue a CAS. The University reserves the right to refuse to issue a CAS when it is not satisfied that your visa application will be successful.

  7. You may be required to provide evidence of your identity before, at or after registration, as part of our responsibility to ensure that students are entitled to study in the UK. You must comply with all reasonable requests by the deadlines set. If you fail to provide satisfactory evidence of your entitlement to study in the UK, we reserve the right to withdraw your offer and regard any subsequent registration as null and void.

  8. Your offer of a place and any subsequent invitation to register are made on the basis that the information supplied in your application papers is true, complete and original (i.e. that you have written key elements such as the personal statement yourself), and that you hold the qualifications that you claim to hold. You must give as an accurate educational history as requested, including all previous study and its location. If you have previously attended another higher education institution, we will always require a reference from that university or college, including previous study at Bath. If appropriate, we may also require details of employment and these must be accurate and verifiable. Offers are also based on references being genuine and authored independently by the referee themselves. The offer and subsequent registration will be deemed null and void if you are found at any time to have misrepresented any aspect of your circumstances or we find that any aspect of your application is not your own work or not genuine.

  9. If you receive a criminal conviction after an offer is made or a change in your circumstances means that you no longer meet your programme’s specific requirements, the University reserves the right to withdraw the offer of a place.

  10. If you have particular support needs or disabilities which may affect your ability to undertake all or part of your programme of study, you are encouraged to disclose these and discuss them in full with the University’s Disability Advice Team, Admissions Office and relevant academic department. The University will do what it can to make all reasonable adjustments. Find out about the support available to you if you have a disability. This information will help you consider your offer. The University has a Fitness to Study policy (Appendix 2: Fitness to study policy) which will apply should you join the University and encounter difficulties with your health or support needs.

  11. The information provided in your application will be used during the admissions phase to provide you with department or Faculty news and support, details of University services and support and, if your offer of a place is confirmed, communications from the Students’ Union. We will not pass your details to any other external third party in order for them to market products or services to you. We may, however, use third-party email management software to support our own internal communications systems. If your offer of a place is confirmed, your application data will be retained by the University of Bath, used for the purpose of processing your registration and added to your student record after you have registered. Any sensitive data (such as medical information or details of any criminal convictions) will be handled and stored only in accordance with the relevant data protection principles and legislation. It may be necessary to share some such information with a limited number of named University staff for administrative purposes or for support with your studies.

  12. The University will charge the appropriate tuition fee as advertised for your programme of study. How and when your fees are paid will depend on whether you take out a tuition fee loan (UK and EU students only) or whether you or a sponsor pays the fee. The University reserves the right to operate different charging policies for differently-funded students. If, for any reason, you leave your studies early, or suspend, you will need to check how this affects your liability for fees. Information on fee increases for future years of study will be published on the University website.

  13. If you or a sponsor are paying for your tuition, the fee is payable annually in advance. At registration you will be asked either to pay the tuition fee or to provide a satisfactory written undertaking from your sponsor (including the name and address of the person to whom invoices should be addressed) that your fees will be paid. You may choose to pay them in two instalments. The University reserves the right to refuse this concession to students with a poor payment record. If your sponsor fails to pay your tuition fees, you will become personally liable for the costs. The University may revoke your access to library and computing facilities in the event that any agreed payments are not made by the due date. Your access to lectures, email, library and computing facilities may also be limited or delayed by your immigration status (where, for example, you are required to obtain a new visa relating to study at Bath rather than a previous UK institution). No reduction or repayment pro rata of tuition fees is made where access to tuition and facilities are limited or removed in this way.

  14. If you are awarded any form of financial assistance from the University (such as a bursary or scholarship) you will be provided with detailed terms and conditions for this support. It is your responsibility to read these before accepting any award.

  15. When you accept our offer of a place, you accept our decision in relation to your home or overseas fee status. This decision is made on the basis of the available evidence at the time. Once you have registered decisions can only be changed in certain specific and exceptional cases. If you think our decision is incorrect, you must query this prior to registration.

  16. You are responsible for your own living expenses, and you must ensure that you have access to the necessary funding or student loan before the start of your programme of study.

  17. The University of Bath undertakes to make every reasonable effort to deliver your Programme of study in accordance with the information set out in the relevant prospectus and course/programme handbook. Minor changes to a course or programme will be brought to your attention at the start of the programme. There may be rare occasions where due to unforeseen or unavoidable circumstances (e.g. a key member of staff leaves the University or low recruitment to a programme means it is no longer viable,) it becomes necessary to make significant changes to a programme or to withdraw it completely between the offer of admission and registration. In this unlikely event the University will notify you as soon as possible and will either offer you another programme at Bath for which you are appropriately qualified or negotiate on your behalf for another UCAS choice.

  18. No term of the agreement between you and the University of Bath is enforceable under the Contracts (Rights of Third Parties) Act 1999 by any person who is not a party to the agreement.

  19. The agreement between you and the University of Bath is governed by English law and subject to the exclusive jurisdiction of the English Courts.

Owner: Admissions & Outreach

Version number: Not specified

Approval date: Not specified

Approved by: Not specified

Date of last review: August 2015