Communicating your messages to colleagues across the University
There is a range of channels available to get your messages in front of your intended audiences. Find out which will work best for you.
Keep staff at the centre of your communications
The University has a range of communication channels available for you to get your messages to colleagues. Please be aware that these channels are for the promotion of activities which are core University business only, unless decided otherwise.
Before deciding how you will communicate, think about who you are trying to reach and what effect you want your message to have. Do you need colleagues to be aware of something, to understand it or to do something as a result of receiving your message?
Think what information will be most relevant for your audience and the places they are mostly likely to receive it. For teams with regular PC access there are online channels, whereas for those with less regular access there are other local ways of reaching them.
If you have a complex set of messages or audiences, please contact Internal Communications. We can advise you on how to plan, deliver and evaluate your communications to make sure you achieve your aims.
If you are leading or managing a change initiative visit the change management tool kit. The University has also developed a standard methodology to managing projects, to find out more visit the project management web pages
Submitting an item for the Staff Homepage
The Staff Homepage is the browser homepage for staff using computers and devices on the University network, it runs two types of news item: photo feature and standard.
Before sending your message for publishing, make sure you have read and followed all the relevant guidance:
Email your request to email@example.com at least 48 hours before you would like your item to be published. If it's urgent or about an unplanned situation, please call ext. 6920 or 6069.
Send one email per item and include:
- ‘Staff Homepage’ in the subject line
- URL of your announcement
- the title of your announcement (no more than 60 characters)
- the date you would like it to appear on the Staff homepage
- whether you want it to be considered for the photo feature section (if so, please include a hi-res picture that can be cropped square)
- whether you want it to be included on the newsfeed on the Students' landing page
All announcements remain live on the homepage for two working days and we will schedule your piece as requested, dependent on demand.
Please note only new announcements appear on the Staff Homepage.
Featuring your message in University Update email
University Update email is sent to all staff every Friday. It brings together items published on the Staff Homepage over the previous week.
If you would like your message to appear only in University Update, email firstname.lastname@example.org by 12pm (midday) on the Thursday beforehand.
In your email include:
- 'University Update’ in the subject line
- URL of your announcement
- suggested title and summary
Requesting a tweet to staff
We can help you get your tweet featured on the @UniofBathStaff account.
If you have a personal or department Twitter account, include @UniofBathStaff in your own tweet so we receive a notification and can retweet it for you. If we haven't retweeted within 24 hours, email email@example.com
If you don’t have a Twitter account, email firstname.lastname@example.org In your email include:
- ‘Staff tweet’ in the title
- your suggested text for the tweet (max 140 characters including a shortened URL)
- bitly.com shortened URL of the webpage of your message
- a photo if you have one (unless it is already embedded within your webpage)
If you would like a tweet on the main @UniofBath Twitter and/or Facebook feed, email email@example.com
Sending a targeted email
You can email a group of staff in the same building, job family or department. Email is an effective way of reaching people, but should be used sparingly to avoid overloading colleagues’ inboxes. Read guidance on emailing a group of people using a mailing list to find out more.
Posting your event on the What's On calendar
The What's On calendar is an online listing of events organised by the University and affiliated organisations. It's an ideal place to raise awareness of your event.
To submit your event, complete a simple form with details about your event.
Once approved, your event will be listed in the calender, accessible from the Staff Homepage.
Displaying your message on digital signage
With over 100 screens displaying regularly updated slides and videos across the University, the OneLan digital signage system is an effective way to reinforce your messages to all staff.
Find out how to create and submit effective content
Using A4 poster frames on campus
The A4 posters are located all over the Claverton Down campus, along The Parade, outside lecture halls and at entrances to buildings. As a member of staff you are free to use these to promote, for example, groups that people can join or events that are happening on campus or are organised by the University.
- place posters behind a protective cover (where available)
- use the poster frames with consideration to others
- cover events such as lectures or workshops which are yet to take place
- monopolise the boards
Communicating to staff with less regular access to digital tools
Several teams have limited access to PCs or devices. If you want to get messages to these staff you can use:
- Digital signage
- A4 poster frames
Colleagues can also read print versions of the main stories that appeared on the Staff Homepage on The Wessex House noticeboard, which is updated every week. Email your request to Internal Communications at firstname.lastname@example.org
Team meetings, local newsletters and noticeboards
Departments whose staff have limited access to PCs often operate team meetings to pass on information alongside their own newsletters and noticeboards.
Contact the following people to get your message included in their team meetings and newsletters and on their noticeboards:
- Jane Eyles, Customer Services & Office Manager, Department of Estates
- Katherine Binks, Finance & Administration Manager, Department of Sports Development and Recreation
- Beth Jeffries, PA to the Director of Accommodation & Hospitality Services
- Pauline Young, Childcare Services Manager, Westwood Nursery