Purpose

The Committee is a committee of Council and should act on Council's behalf to do detailed work and thinking in the following relevant areas:

1. To provide advice to the Vice-Chancellor, when requested by them, on ethical matters that fall under their delegated authorities.

2. To consider any ethical matters that might be submitted to it for review by Council or other source.

Reporting Relationships

The University Ethics Committee reports to Council after every meeting with a short written summary report.

Procedural Rules

Alternates

If the Vice-Chancellor is unable to attend any meeting for any reason, they may nominate an alternate to attend in their place.

Co-Option

The Chair has the power to co-opt a maximum of two additional members, either for a pre-determined period (of a maximum one year, renewable), or to provide advice on a specific issue. Such members are non-voting.

Quorum

Three, including two lay members.

Rules for Voting

Voting normally by show of hands on the basis of simple majority (excluding co-opted members), except for amendments to Terms of Reference (see below).

Terms of Reference

Amendment requires two thirds majority and approval by Council.

Minutes

Minutes will be approved by the Committee by circulation and retained by the Governance Team.

Membership

Total Membership

Six, with the possible addition of a maximum of two co-opted members at any one time.

Ex-Officio Members

• Professor Phil Taylor, Vice-Chancellor, Chair

• Pamela Chesters, Chair of Council

Appointed Members

• Professor Dot Griffiths, appointed member of Council, term 2026

• Don McLaverty, appointed member of Council, term 2026

• Esther Reeves, staff member of Council, term 2026

• Helen Slater, student governor member of Council, term 2026

A member may serve no more than a total of nine (9) years save in exceptional cases.

In Attendance

Katie Anderton, Governance Partner

The Committee may invite other persons to attend for the whole or part of a meeting, or for a particular item of business.

Meeting Dates

Meetings will be scheduled as and when there is an agenda item referred to it.

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