Applying for the University of Bath Hardship Fund
If you are a student in financial difficulty, you may be eligible to apply for a non-repayable grant from the University of Bath Hardship Fund.
Financial assistance with repatriation costs
If you are on an overseas placement and need financial assistance with the costs of being repatriated to the UK then you can apply to the Repatriation Financial Support Package.
Please note due to recent Government guidelines about working from home, Student Money Advice is running a virtual service. Please email all applications and other communications to firstname.lastname@example.org. We strongly advice that you encrypt any files you send us containing personal information and to then send the password in a separate email.
COVID-19 non-furlough scheme hardship fund
This scheme is now closed to new applicants.
This fund aims to assist students who due to the nature of their employment at the University of Bath do not qualify for the University Furlough Scheme and are facing financial hardship due to COVID-19. This application will only directly consider income lost as a result of COVID-19 and not wider costs or financial hardship. If eligible, we will pay up to a cap of £2,500 per month. If you have already received or are due to receive a furlough payment from the University even for a limited period of time you are not eligible to apply for this fund. In addition, if you were due to be undertaking work over the summer, we need confirmation from your Department/Employer the hours you may have worked and the hourly rate of income in order to take this into consideration.
If you would like to make an application please contact Student Money Advice at email@example.com to be sent the application form.
If you feel you need wider financial support please make an application to the Hardship Fund (see below).
Please note: Any questions about whether or not you qualify for the University Furlough Scheme need to be directed to Human Resources.
What is the hardship fund?
The University of Bath Hardship Fund provides limited discretionary financial support for students who are experiencing financial difficulty and are unable to meet basic or unexpected additional costs from other sources of support. The fund can also offer limited support to students who have experienced a change in financial circumstances due to unforeseen events.
The fund is intended to act as a safety net for those in financial difficulty rather than a main source of income. The size of the fund is limited and we may not be able to meet your need in full or guarantee that funds will be available, especially towards the end of an academic year. Awards are discretionary and are paid in the form of a non-repayable grant.
The hardship fund cannot fully compensate for the lack of parental contribution; especially where a student has only been able to take out the non-means tested part of the Student Loan though some limited support may be available. If you already hold a Higher Education (H.E.) qualification which is the same or higher than the course you plan to study then you may not be eligible for statutory funding for the Student Loans Company. If this is the case then you will not be eligible to receive an award from the Hardship Fund.
The maximum award payable in exceptional circumstances is £3,500.
Conditions and eligibility
The hardship fund is open to students classed as UK, EU and International, including students on level 4 to 5 pre-sessional courses. Exchange and Study Abroad students coming from overseas to study at the University of Bath are not eligible to apply to the fund. Students on online postgraduate taught courses are also not eligible to apply to the fund.
If you are studying part-time then your course must be equivalent to at least 25% of a full time course.
Before applying to the fund you must have applied for (if applicable) and received the maximum amount of statutory funding available i.e. maintenance loan/grant to which you are entitled during the academic year. Students who choose not to apply for their full entitlement will not be eligible to apply to the fund with the exception of funding for diagnostic tests.
If you are entitled to welfare benefits these should be applied for before submitting an application to the fund. Any award from the fund may affect your benefit payments, but on request we can produce a letter for your Job Centre Plus/Housing Benefit office, which will confirm whether or not the award will affect your benefits.
The Fund cannot fully compensate for the lack of parental contribution, especially if you have only been able to take out the non-means tested part of the Student Loan.
Please note the fund cannot be used to assist towards the payment of tuition fees with the exception of part-time home and EU undergraduate students (pre-2012 entry) who can apply for funding under the Additional Fee Support Scheme. This is only available to part-time undergraduates on lower incomes, where the fee grant does not meet the whole amount.
Postgraduate and International Students
If you are a Postgraduate and/or an International Student you are expected to have funding in place to cover both your tuition fees and living costs before starting your course. The Hardship Fund cannot assist with tuition fee payments and any application for this specific cost will not be considered.
You are also expected to have made adequate financial provision to cover your core living costs before starting your course i.e. rent, food & utility bills. Where adequate financial provision has not been made and you have started your course with insufficient funds to cover your basic living costs it is unlikely you will qualify for an award from the Hardship Fund.
If you have encountered financial difficulty due to verifiable mitigating circumstances or one off unexpected cost then we may be able to assist, though please note that the Hardship Fund is discretionary and no guarantee of an award can be made.
When can I apply?
You can apply to the fund at any time during the year but this must be more than four weeks prior to your official course end date to allow time to assess the application. Applications submitted in the final four weeks of a course cannot be considered.
You may apply more than once during an academic year for help from the fund, but subsequent applications may only be considered if your circumstances have changed.
Your application with accompanying evidence will be retained for six years from the date it is submitted and then destroyed in confidential waste in line with University policy.
Timescale for applications
Provided your application form is accurately completed and all the appropriate documentary evidence has been supplied a decision will be made within four weeks of submitting your application.
We will write to you with the outcome of the panel’s decision and when you can expect payment (if applicable). This will also include details of how to appeal if you are not satisfied.
If you are unable to wait this length of time and need more immediate financial assistance you can apply for a Short Term Loan.
Non-standard awards can be made to help meet exceptional or unexpected costs such as repairs to essential household equipment or assist with emergency situations e.g. travel for family illness or bereavement.
In addition, the fund can consider costs for disabled students which are not met by the Disabled Students’ Allowance (DSA). This will be done on a case by case basis and the level of support will be determined by available funding resource. If you wish to be considered for a non-standard award you will need to provide us with as much information as possible to support your application.
Appealing a decision
If you wish to appeal the decision you should do so in writing within four weeks of us notifying you of the outcome. You can appeal on the following grounds:
- the approved procedures for the allocation of the hardship fund were not followed
- you feel that the evidence submitted was not considered by the panel
- you feel that their financial hardship is greater than the panel determined
You need to submit your appeal in writing indicating the grounds on which your appeal is based and explaining why you are challenging the decision. Appeals should be addressed to:
Director of Student Services
Student Services Centre
4 West, University of Bath
Bath, BA2 7AY
Academic Statement Form
You will find a list of evidence that is required to submitted alongside your Hardship Fund application when completing the form online.
You are required to submit an Academic Statement Form as part of your evidence. This form must be completed by a member of academic staff from your department. Please provide this form, or the location of this form, to the relevant academic staff member.
An email statement sent to firstname.lastname@example.org from the academic staff member containing the relevant information is also sufficient if the staff member is unable to download this form, or if this option is easier.