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Using meeting features in Microsoft Teams

Learn how to run effective online meetings, using the key features of Microsoft Teams.

Share your screen

You can present your entire desktop or an application window, such as a PowerPoint file or a whiteboard during an online meeting:

  1. Select the Share icon (a rectangle with an arrow inside)
  2. Choose what you want to show

Visit the University of Bath Microsoft – Learning Pathways to discover more on sharing content during an online meeting.

Collaborate using the Whiteboard

Every Teams meeting has a dedicated whiteboard where participants have space to sketch together on a shared digital canvas:

  1. Select the Share icon (a rectangle with an arrow inside)
  2. In the Whiteboard section, select Microsoft Whiteboard

Visit the University of Bath Microsoft – Learning Pathways to discover more about using the Whiteboard in Microsoft Teams.

Further guidance on how to use Microsoft Whiteboard.

Record meetings and playback the recordings

Any Teams meeting or call can be recorded. The recording is saved so you can share it securely with your colleagues.

Visit the University of Bath Microsoft – Learning Pathways to discover:

Create virtual breakout rooms

If you are the meeting organiser, you can create breakout rooms to separate the participants of your meeting into sub-groups to facilitate discussions and brainstorming sessions:

  • Create up to 50 breakout rooms
  • Create, rename, and delete rooms
  • Recall all participants back to the main meeting at any time

Visit the University of Bath Microsoft – Learning Pathways to discover more about creating and managing breakout rooms.

Change your meeting background

You can blur your background or replace it with an image, so colleagues can’t see anything behind or around you. It can minimise distractions and provide a level of privacy.

Visit the University of Bath Microsoft – Learning Pathways to discover more about changing your background for a Teams meeting.

Transcribe your meetings

Live transcription provides a written record of the spoken text that occurs during a scheduled Teams meeting. The text appears alongside the meeting video or audio in real-time, including the speaker's name (unless they have chosen to hide it) and a timestamp.

Visit the University of Bath Microsoft – Learning Pathways to discover how to use Live transcription in Teams meetings.

More meeting features within Microsoft Teams

There are many more features waiting to be discovered with Microsoft Teams, such as:

  • Running live events
  • Arranging ad-hoc meetings
  • Managing meeting notes using OneNote

Visit the University of Bath Microsoft – Learning Pathways to discover more about how to arrange and run online meetings, teleconferences and events.