This guidance has been produced to assist managers when raising a Staff Request Form (SRF) on our e-recruitment system for a fixed-term contract (FTC) role.
Managers should consider what the reason for the fixed-term nature of the role is and check whether this is appropriate using the table below.
Redundancy reasons | When to use |
---|---|
End of funding (redundancy) | Role is dependent on external funding |
Defined project (redundancy) | Cover for a specific project (if your project is for research purposes please use 'end of funding (redundancy)' reason) |
Pending business review (redundancy) | Where the need for the role/service is under review |
Temporary increase in workload (redundancy) | Temporary cover required to deal with additional work (not to be used for absence cover) |
Open ended contract, but expiry of existing funding (redundancy) | Where an individual is in/appointed to a FTC role dependent on funding but has four years continuity of service |
Non-redundancy reasons | When to use |
---|---|
Absence cover (non-redundancy) | Cover for someone on absence e.g. due to ill health/career break |
Training/career development (non-redundancy) | Where the post is designated as a training role |
Sabbatical cover (non-redundancy) | Cover for someone on academic sabbatical leave |
Sabbatical role (non-redundancy) | Where an individual is carrying out a Sabbatical/Students' Union Officer role |
Maternity/adoption/shared parental leave (non-redundancy) | Cover for maternity/adoption/shared parental leave absence |
Cover for a secondment (non-redundancy) | Cover for someone who is on secondment in another role |
Tenured appointment (non-redundancy) | Dean, HoD, Deputy HoD, PVC/Deputy PVC, Director of Teaching etc. |
Flexible retirement (non-redundancy) | Phased reduction in hours towards end of employment |
University Research Fellowship - proleptic contract (non-redundancy) | Proleptic contracts - at end of University Research Fellowship (URF), may potentially be given a permanent academic contract and start academic probation (if eligible) |
If a member of staff is employed on a fixed-term contract role, as part of the ending of fixed-term contract process, both the manager and post holder will receive a notification email that the fixed-term contract is due to end and what actions need to be taken. This notification email will be sent two months prior to the date that notice will be issued to the post holder.