Live transcription in Teams meetings
Find out how to make your meetings more productive and inclusive with Teams live transcription.
How it can benefit you and meeting participants
- Save time and focus on what is being said rather than typing notes
- Save money by avoiding having to pay external transcription companies
- Inclusive for participants who are deaf or hard-of-hearing, or have different levels of language proficiency
- Participants in noisy places will appreciate the visual aid
- A record of who said what and when
- Easily accessible to everyone in the meeting
- Ability to download the transcript as a file after the meeting (as a Word or image file)
How to use it
Find out how to start, stop, download, and edit your transcripts by visiting the University of Bath - Learning Pathways site.
Things to consider
Transcriptions are currently only available:
- For scheduled meetings (not Channel, or Meet now meetings - available from July 2021)
- When the spoken language is English
- On the installed desktop version of Teams
Meeting recording and transcription features are separate. You need to start each feature separately and will have a separate meeting recordings and transcript file after the meeting. Learn more about meeting recordings in Teams.
Data and privacy considerations
- Participants are notified when live transcription is switched on and can hide it from their meeting view
- You can choose to hide your identity in meeting captions and transcripts but this needs to be done before the meeting
- The transcript can be accessed via the meeting chat and the 'Recording and Transcripts' tab (double-click the meeting in your Teams calendar) until a meeting organiser deletes the transcript
- All meeting participants can download a copy of and edit the transcript