Booking a teaching or committee room on campus
What to do when you'd like to book a room on the University campus and the rules to need to follow.
The following rules apply for the booking of all types of rooms:
Teaching rooms requested for each Semester within teaching times will be confirmed once the final timetables have been published. Please see the Timetable Publication Dates.
Hot food is not permitted in any of the teaching rooms.
Weekday requests must be received by 4pm on the same day.
Weekend requests must be received by 4pm on the preceding Friday.
Aerobic activities are not permitted in Chancellors' Building, 3WN 3.7 & 3.8.
During Summer Vacation weeks, rooms in Chancellors' Building and East Building (excluding computer rooms) are under the control of the Conferences & Events Team. Room requests must be directed to this department directly and may be charged for.
For detailed information on the bookable rooms on campus, please see the Room Information pages.
You’ll need to read and observe our Terms and Conditions before you request a room. If your request doesn’t meet these terms, your booking will be cancelled.
Student booking rules
If you are a student the following rules also apply:
You may only book 2 hours of space per day.
You are not permitted to request rooms for private study/revision or non-academic purposes.
Room requests on behalf of SU Societies or Sports Clubs must be booked through the Secretary or Chair. Please state which society you are booking for in the description field.
Revision & Assessment Weeks
Quiet Study rooms will be available for students to use for quiet study and revision during assessment weeks. During this time, you will not be able to book rooms via the Bath Online Room Request System (BORRS) for revision or private study.
Tiered lecture theatres
Tiered lecture theatres can be booked for activities with larger audiences such as lectures and conferences. The following rules must be followed when using this type of room:
- No food or drink is permitted.
- Ad hoc bookings should be made for tiered lecture theatres via the Online Room Request system (BORRS).
- If you are booking a room for an activity that needs to be included in the timetable contact your Department Timetabler. Room bookings made via BORRS do not appear on staff or student timetables.
- If you’re looking to book a room at a time after 7.15pm or for a period over the weekend, you must book it directly with Timetabling. You won’t be able to book it via BORRs as there are restrictions for certain buildings and rooms during these times.
Flat teaching rooms
Flat rooms are those on a single level, (and are not tiered). These can be used for smaller lectures or seminar type activities, training activities and larger meetings. The following rules must be followed when using this type of room:
- They can be booked by selecting 'GTA/FLAT' using the Online Room Request system (BORRS).
- No hot food is allowed in these rooms, but cold buffet type food, tea/coffee is permitted.
- If you’re booking these rooms for an activity that needs to be included in the timetable contact your Department Timetabler. Room bookings made via BORRS do not appear on staff or student timetables.
- With the exception of rooms in 1 West and 8 West, bookings for a time after 7:15pm must be booked directly with Timetabling. You will not be able to be booked via BORRS as there are restrictions for certain buildings and rooms during these times.
There are a small number of committee rooms available, for staff use only, that can be booked for meetings. There are four committee rooms on campus:
- 1W 4.101
- 1W 4.105
- WH 3.36
- WH Council Chamber
These can be booked by selecting 'Committee Room' via Online Room Request system (BORRS).
Group study spaces & workstations
The University currently has 54 Group Study Spaces (GSS) available in the Chancellors' Building, 1 West, 8 West and Norwood House. There are plectrum-shaped tables in the Group Rooms that can each seat 6 or 8 people. They can be booked for group work and study, through the Workstation Booking System.
There are also 6 workstations (WS) available to book for Group study in 8W1.28.
Booking requests for these areas will be processed on a strictly first-come-first-served basis.
All groups should vacate work stations promptly at the end of their booked session
Requests made for teaching activity will take priority over any individual booking requests
Requests to book Group rooms must be made by emailing Timetabling. There are currently 8 group rooms on campus and are located in 1 West, 8 West and Chancellors' Building.
These rooms contain a number of plectrum shaped tables.
Requests to book Computer rooms must be made by emailing Timetabling.
Please check that the room is available by checking the Room Timetables before making your request. If you require a computer room for a teaching activity, please contact your departmental timetabler.
There are currently 6 computer rooms on campus:
- 1E 3.9 (maximum capacity 46)
- 3E 3.1 (38)
- CB 4.17 (100)
- CB 5.13 (100)
- EB 0.7 (48)
- EB 0.9 (40)
Food and drink is not permitted in these rooms.
Requests to book University Hall must be made by emailing Timetabling. The maximum capacity of this room is 384.
Requests for University Hall should be made with at least 24 hours notice.
Please check that the room is available by checking the Room Timetables before making your request.
You will need to complete the University Hall Booking form in order for Timetabling to confirm your booking. This form will also need to be signed by Audio Visual (A.V). Once signed by all parties, return to Timetabling to have your booking request confirmed.
The foyer space outside of the room can also be booked. If you would like this space alongside the Uni Hall, please add this to your request to Timetabling and the booking form.
If your event requires the use of the Projection Box and the A.V. equipment you must discuss what you intend to use these for with AV before they will sign the booking form. (firstname.lastname@example.org).
Using University Hall
The Projection Box - If you want to use the Projection box, you'll need to arrange this with A.V. All cables, switches and settings for the P.A. system must be returned to the original positions. The box should be left clean and tidy with unobstructed access to the projectors.
Lighting - No lamps should be left hanging from the grid that obscures the screen when viewed from the projection box. Lighting desks cannot remain in the balcony on top of seating, as all seats are required for teaching.
Curtains - The front of the room must be left so that the screen/whiteboards can be used for teaching.
Health and Safety - Please ensure that cables and other obstructions are never left across the floor. Always ensure that disabled access is clear.
There are a number of foyer spaces on campus that can be booked for networking activities, additional catering space and poster sessions. They can be booked by emailing Timetabling.
Each building foyer has its own booking rules and usage instructions. Please ensure you have read these before making your request.
General foyer booking rules
- You are not able to book foyers within teaching hours.
- You should be mindful of activities taking place in nearby offices and teaching rooms when making your request.
Virgil Building rooms
The following rooms are administered by staff in the Virgil Building and can be booked using Outlook Calendar:
- VB 2.20 Consulting Room
- VB 2.28 Meeting Room
- VB 3.07 Consulting Room
- VB 3.26 Meeting Room
Enquires about these rooms should be emailed to the Virgil Building Reception.
You can find detailed instructions for booking these rooms at Virgil Room booking publication.
During teaching weeks we are unable to hire out any of our teaching rooms.
For room hire during vacation periods, please email our Conferences & Events Team.
Terms and conditions of booking
Please refer to sections 5 &10 of the Timetabling Statement.