Office & Finance Coordinator - iCAST (Fixed Term)

Job title Office & Finance Coordinator - iCAST (Fixed Term)

Department Chemistry

Salary Starting from £26,715, rising to £32,817 per annum

Grade Grade 6

SOC Code - Visa Requirements NA

Additional Information Based in Swindon when our innovation hub opens, SN1 5BP

Placed on Wednesday 02 June 2021

Closing date Tuesday 22 June 2021

Interview date Monday 05 July 2021

Reference AL8343

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Join our unique start-up innovation hub where you will be central to organising and coordinating us and our activities. You will enjoy being at the heart of a highly driven team, constantly being stretched and rewarded by supporting our success. We have ambitious plans to grow and develop iCAST (Innovation Centre for Applied and Sustainable Technologies), a £17million knowledge exchange, building on the world-class research of the universities of Bath and Oxford focussed on chemistry-using and chemical process-based innovation.

About us:

Our purpose is to kick-start a step-change in the UK industrial strategy for translating sustainable chemical technologies into clean growth. With the ambition to be the place for companies working on clean growth technologies to easily invest in R&D and partner with critical mass academic strength to enable them to scaleup, deliver innovation commercially and deliver economic impact, build supply chains, jobs and green growth in the UK and overseas.

About the role: 

In this multi-faceted role you will take ownership of external queries, office coordination and financial administration. Specifically, you will run our event organisation and provide dedicated support to our Directors and Manager. A large part of the role will involve financial administration and accounting to monitor project expenditure against the budget.

Overseeing our recording and reporting requirements you will also provide up-to-date information in support of Research England annual monitoring reports and any other project reports.

You will lead on liaising with the Central University Finance team and other faculty and central teams at the University of Bath, Oxford, and external partners to ensure all expenditure is appropriately recorded and the project is coordinated effectively.

The expected dates for this fixed term contract are 01/07/2021 to 30/06/2024.

About you:

You will enjoy working in a constantly evolving environment being at the centre of all activities. With excellent financial and administrative skills, you will thrive interacting and building relationships with a broad range of people. In addition, you will have:

    Experience of financial administration and coordination of a team or organisation of 30 plus people

    Proficient in the use of Microsoft Office products, including Word, Excel and PowerPoint

    Experience in overseeing large scale project budgets and of tracking expenditure versus budget

    Set up financial systems and procedures, financial monitoring, raising invoices, making payments, producing succinct financial reports and analysing data

    Supported and coordinated diaries for several persons in demanding roles

The benefits:

We are a family friendly workplace and are open to exploring flexible working opportunities which benefit you and the University. We recognise the talents of our diverse workforce through an excellent reward package including a generous employer pension scheme and annual leave entitlement and are encouraging of your personal and professional development, along with (but not limited to):

    A flexible working environment

    Ofsted outstanding rated onsite nursery

    Salary exchange scheme (cycle to work)

    Onsite private and NHS dentist, onsite medical centre

    Employee discount scheme

Our commitment to you:

We positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. We are particularly welcoming of applications from Black, Asian and other Ethnic candidates who are currently under-represented.

We have made a positive commitment towards gender equality and intersectionality receiving a Bronze Athena SWAN award, and we are actively working towards a Silver award. We are very proud to have recently received Ambassadors for Autism certification and are an accredited Disability Confident Leader; committed to building disability confidence and supporting disabled staff. Please let us know of any reasonable adjustments you may require. Our assessment approach ensures you will have the opportunity to promote your individuality, and we will make all offers based on your competencies and experience relative to the role.

For further information:

Please contact Francesca Guiso Gallisai, Centre Manager (, however, please ensure that your application is submitted via the University website.

Find out from our staff what makes the University of Bath a great place to work. Follow us @UniofBath and @UniofBathJobs on Twitter for more information. 

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Further details:

If you think you may require a visa to work in the UK you should refer to our applicant information webpage  before embarking on a job application to ensure that you understand the requirements for sponsorship. You may be eligible to work in the UK via other alternative visa routes such as the Global Talent Visa or by having Settlement / ILR, please refer to our Staff Immigration webpages for further details.

The University of Bath is an equal opportunities employer and has an excellent international reputation with staff from over 60 different nations.  We have made a positive commitment towards gender equality and intersectionality receiving a Bronze Athena SWAN award, and we are actively working towards a Silver award. We are a family-friendly University, with an increasingly agile workforce. We are open to flexible working arrangements and we’re also proud to be a disability confident employer and are happy to discuss any reasonable adjustments you may require.