As a member of staff, you will automatically have access to ESS on iTrent. Once you've logged on to ESS, you can view and update the following information under each of these headings:

• View Profile − personal information and job details
• My Time − sickness and leave
• My Pay − payroll details and e-Timesheets
• Learning − learning and training events

These headings can be found under the main menu on the left-hand side of the page.

Have a look at our user guide for more information.

It's important you check your details on each screen and keep your information up to date. Data that can be changed, amended or deleted by you is usually shown with a drop-down menu. Data that cannot be changed by you is greyed out and any required changes to these areas should be made by your line manager or by HR.

If you're a sponsored visa holder, you have a responsibility under the requirements of your visa and contract of employment to report any changes that may affect your immigration status to the University directly and without delay. This includes any changes to your contact details. 

As an employer and sponsor licence holder, we also have a duty to report to UK Visas and Immigration (UKVI) any change in worker circumstances within set timeframes.  Please read our guidance on your Points-Based Immigration System responsibilities for further information.  If you are unsure about any aspect of the visa reporting process, please email the Staff Immigration Team at hr-visas@bath.ac.uk.

Please visit our iTrent Privacy Notice webpage for more information on this.