Individual Mitigating Circumstance (IMCs) are conditions which temporarily prevent you from undertaking an assessment or significantly impair your performance in that assessment.
IMCs may be related to your own circumstances (such as ill health, a serious accommodation crisis or prolonged technical problems) or circumstances involving others that have a significant impact on your ability to undertake assessments (such as the illness of a close family member or friend). They are normally unexpected and unavoidable circumstances.
Making a claim
Semester 2 exams, 2021/22: If you have made a request for late submission that has not been accepted, you may wish to make an IMC claim. The deadline for submission of an IMC claim has been extended to Weds 15 June 2022 for students who have been notified that a late submission has not been accepted. For all other students the normal IMC submission deadlines remain the same.
An IMC claim must be submitted
- no later than three working days after an individual assessment/exam is due to be completed; or,
- for multiple assessments/exams, no later than three working days after the end of the relevant formal assessment period.
You should submit your IMC claim as soon as you can after your affected assessment/exam rather than waiting until the last moment. Where you know an assessment will be disrupted in advance (for example, due to a funeral or essential medical procedure), you should first talk to your Director of Studies, and if appropriate, you can submit an IMC claim in advance.
Having an accepted IMC recognises that circumstances affected your assessment result. When considering the impact of a valid IMC claim on your outcomes, a Board of Examiners may therefore decide to exercise discretion when determining reassessment, progression, awards or classifications. This discretion has reasonable limits to manage the amount of uncertainty about your academic outcomes, to be equitable to all students (past, present, and future), and to maintain our academic standards. For example, an accepted IMC claim will not result in your assessment being re-marked, nor will an IMC allow you to take an assessment again to improve the mark for a unit you have already passed.
Further information on IMCs
You can understand more about IMCs and how to submit an IMC claim from the following webpages:
- A guide to submitting an IMC claim.
- The IMC report form that you will use to make a claim.
- The acceptable reasons and evidence for requesting a coursework extension or IMC, and the reasons not normally considered acceptable.
- Information regarding how an accepted IMC claim is considered and may affect your academic outcomes.
- The formal Individual Mitigating Circumstances and Assessment regulations that apply to IMCs and Boards of Examiners decision-making.
Advice and support for making a claim
You can speak to your Director of Studies, Student Experience Officer (School of Management), personal tutor, the Disability Service, the Wellbeing Service and The SU Advice & Support Centre. They are there to help you, and the earlier you seek advice the more options may be available to support you.
Is an IMC claim appropriate for my circumstances?
The IMC process is just one way we support students experiencing disruption to their studies. An IMC claim may be appropriate for your situation if your assessment has been impacted, though there are also other supports in place. Please review the guide to reasons normally considered acceptable for an IMC.
IMC claims are considered for most assessments, however, if you are a postgraduate student on a taught Masters programme (MSc, MA, MRes or MBA) you will not be able to submit an IMC claim for your dissertation / project submission.
Seek help if you are having difficulties with your studies or assessments
Consider speaking to your Director of Studies, Student Experience Officer (School of Management), personal tutor, the Disability Service, the Wellbeing Service or The SU Advice & Support Centre. They are there to help you, and the earlier you seek advice the more options may be available to support you.
Seek academic skills support from the Skills Centre
This includes the Mathematics Resources Centre (MASH).
Seek support for circumstances related to a long-term health condition
There is support available from the Disability Service and support options that can be put in place, such as measures agreed through a Disability Access Plan (DAP). You may also wish to seek support from the Wellbeing Service.
Consider if a coursework extension request will help
This is often the most appropriate option if you are worried about an upcoming coursework submission deadline. An extension is intended to give you the additional time you may need.
Consider if suspending your studies might be helpful
This may be suitable if the circumstances you are facing are unlikely to end soon or be helped by any of these other measures, and should be discussed with your Director of Studies, following the guide to suspending your studies.
IMC claims and the war in Ukraine
The invasion of Ukraine has affected students in many ways, and the University continues to seek to assist all members of our community.
We have published guidance on the wide range of support available for students and staff impacted by the war.
An IMC claim may be appropriate if your ability to complete or take an assessment, or your performance in it, is directly impacted. See also Reasons and evidence for requesting a coursework extension or IMC for more information.
Our general guidance on IMCs applies: that you should speak with your Director of Studies to consider all the support options available to you.
IMCs in 2019/20 and 2020/21
IMC processes and regulations operated differently during this time as part of the University’s pandemic ‘no-detriment’ measures. You can find further information in our guides to no-detriment in 2019/20 and no-detriment in 2020/21.