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Personal Identity Data Guidance

University guidance setting a consistent approach to personal identity data, terminology, and identity change processes for staff and students.

Policy

Owner
Melissa Oram, Culture & Inclusion Team Project Officer, HR
Version
1
Approval date
01 May 2026
Approved by
Emma Baker-Gaunt, Deputy Director (Equity, Inclusion, Culture and Staff Experience), HR
Date of last review
Information not provided
Date of next review
Information not provided

The guidance enshrines the University’s commitment to adopting the use of preferred names wherever possible as standard practice across its community, as well as to the standard use of terminology and options for professional name and titles. The guidance also outlines how we make changes to identity data such as name, title, gender, and pronouns, across the staff and student community, and the evidence we will accept for these changes to be made.

To capture identity information, the University has processes allowing identity changes to take place. Under those processes, individuals (students and staff) can make changes to the data that the University holds about their identity, including their name, gender, title, and the pronouns they use (see sections 7.1 - 7.3 for full details).

Guidance

Accessible alternatives

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