The committee consists of two teams, each led by one or two of the University delegates.

The exact timings and location will be confirmed. Please make a note of these dates.

Being part of the committee requires a time commitment of approximately 1-2 hours a week (which will increase nearer to the forum), plus your attendance for the event in March 2027 (exact date TBC). You will have the support of the committee and staff members to make sure your commitment is manageable.

The deadline to apply is 11 October 2026.

Please note: If your application is successful, you will be able to use your time on the committee as a contribution to your 50 hours of activity for the Bath Award.

• Chairing the committee meetings and ensuring the timeline is on track
• Providing regular updates on the progress of the OYW Bath organising committee to staff representatives in each Faculty/School
• Leading the sub-groups to ensure progress is being made and provide input, review the action tracker, and ensure tasks are completed
• Liaising with University of Bath staff to raise awareness and encourage participation by staff/Students’ Union representatives
• Overseeing and finalising the Impact Report for publication by May 2026

People and Administrative Directors (2 roles)

• Internal committee planning and administration, including organising meetings and circulating actions
• Managing the OYW Bath Microsoft Teams space
• Contributing to event planning and event strategy
• General email account management and forwarding
• Venue logistics and producing a necessary schedule for the day
• Coordinate event-day logistics and student-facing setup in alignment with staff-managed bookings
• Liaising with the audiovisual (AV) team and/or backstage society
• Logistics management and event set-up/takedown management

Workshops Directors (2 roles)

• Responsibility for leading on the structure, format, and timings of workshop sessions
• Liaising and coordinating those leading the workshop sessions
• Delivering briefings where appropriate and necessary for those leading workshops
• Sourcing and managing necessary materials and resources for the workshops
• Ensuring students are informed and engaged with the purpose and objectives of the workshops

Partnerships Directors (2 roles)

• Managing relations with corporate sponsors
• Creating new relationships with potential benefactors of the event
• Sourcing donations for the event (e.g., food and drink)
• Promoting the Bath forum to OYW ambassadors via the UK Co-ordinating Ambassador
• Responsibility for producing updates to be sent to the Community Manager at OYW
• Summarising sponsor, partners, and speaker initiatives for the Impact Report no later than four weeks after the event
• Liaising with the marketing team to provide information for sponsor-related content

Speaker Liaison Directors (2 roles)

• Leading speaker recruitment and arranging the writing of speaker biographies
• Vetting of potential speakers and completion of relevant speaker paperwork (waivers and university approvals)
• Responding to all queries from speakers and potential speakers
• Organising speaker, workshop (in collaboration with workshop directors) and panel briefings prior to the event
• Point of contact for speakers before and on the day
• Gaining relevant consent paperwork from the speakers
• Updating speakers on progress on post-event initiatives

Digital and Ticketing Directors (2 roles)

• Creation of an event webpage
• Liaise with the University of Bath marketing teams to add to relevant pages
• Set-up the sign up options and communications
• Define ticketing targets, timelines, and messaging priorities
• Physical promotion of the event and tickets on the parade and lecture shout-outs, etc. in the lead up to the forum
• Producing regular ticketing progress updates and informing the committee
• Responding to all registrant queries (via email prior to the event and via phone on the day)
• Production of a pre-event information pack and regular emailing to registrants before the event
• Dealing with checking attendees in on the day
• Preparing the post-event survey in advance, circulating this to delegates immediately after the event, and summarising responses no later than two weeks after the event for the impact report

Marketing and Social Media Directors (4 roles)

• Social media account management, posting and content creation
• Manage the OYW Bath social media and blogging accounts (Instagram, LinkedIn, Facebook, blog)
• Devising social media campaigns and activity to increase followers, raise awareness and drive delegate registrations
• Creating social media spotlights of committee members, speakers and sponsors throughout the campaign
• Create advertising and graphics content in accordance with OYW and University of Bath brand identity standards
• Liaising with UoB Social Media Team for takeovers and peak events.
  
• Producing a press release prior to and immediately after the event in conjunction with the University of Bath marketing and press office to be circulated to central University newsfeeds / SU newspaper / Bath Chronicle / Bath Echo
• Collect testimonials from attendees on the day of the forum to be used in post-event promotion
• Summarising the marketing activity and compiling data (e.g, social media impact) for the impact report, no later than four weeks after the event

Community Directors (1-2 roles)

• Volunteer recruitment and briefing sessions
• Management of volunteers on the day
• Networking with on-campus student groups and societies for:
  • engagement at the event
  • promotion to their members
• Local partnership management (Bath Spa University / University of the West of England (UWE))