Introduction

Your annual leave entitlement is outlined in your contract of employment.

We encourage you to use your annual leave entitlement throughout the year, in order to maintain a positive work-life balance.

Leave entitlements

How annual leave entitlements are calculated.

Booking annual leave

You will need to request your annual leave using Employee Self-Service (ESS) on iTrent and it will need to be approved by your line manager on Manager Self-Service (MSS) before it is confirmed.

Requests will not be unreasonably refused but there could be reasons you are unware of which mean your request may be rejected. Therefore, it's important to wait until you have received the electronic confirmation that your leave request has been approved before booking any accommodation, flights and so on for a holiday.

How to book time off.

Amending your annual leave

How to amend annual leave you have booked.

Starters and leavers

How annual leave is calculated if you start or leave the University.

Sickness during annual leave

If you fall sick during the course of annual leave, you are regarded as being on sick leave from the date specified on a doctor’s medical note. You are entitled to take the balance of the annual leave at a later date after returning to work.

If you are absent from work due to sickness, you will continue to accrue annual leave and will be entitled to take this balance on your return to work. Read our guidance on sickness absence.

Carrying over unused leave

What happens if you do not use your full leave entitlement within the leave year.