We will regularly access your accommodation to carry out essential maintenance audits to ensure your accommodation is safe and well-maintained in line with health and safety standards.
The table below outlines common maintenance audit, but it is not exhaustive. For any additional work not listed, we will provide at least 7 days’ notice
Weekly, Monthly, 6-monthly Tasks
| Building(s) | PPM Task | Frequency | Notes | Notice to Students |
|---|---|---|---|---|
| All | Fire Alarm Testing | Weekly | Students already informed | 7 days’ notice |
| All | Equipment maintenance cleaning, including descaling, limescale removal, extractor fan cleaning, and mould removal | Once every six weeks | Students already informed | 7 days’ notice |
| Derhill, Brendon, Aquila, Cotswold, Conygre, Quantock, Eastwood Laundrette, Eastwood 22–23, Eastwood 32–41, Eastwood 45–51, The Lodge, The Woodlands, Canal Wharf, Carpenter House, Marlborough, Solsbury, Cotswold & House, Scala & Court, Osbourne House, WOO, Eveleigh, Green Park House, Norwood | Emergency Lighting – Manual Test | Monthly (1 Hour Test) | Monthly Task | 7 days’ notice |
| Carpenter House, Polden, Woodland Court, The Quads, Thornbank, Eastwood 22–23, Green Park House, Esther Parkin | Refuge Alarms | 6 Monthly | August 2025 | 7 days’ notice |
| Brendon, WOO, Woodland Court, Thornbank, The Quads, Carpenter House, John Wood Building, John Wood Court, Solsbury, Polden, Eveleigh, Green Park House, Scala Court | Power Doors | 6 Monthly | August 2025 | 7 days’ notice |
| All buildings with communal bathrooms | Sanitary Bin Collection (SouthWest Hygiene) | Monthly | Communal bathrooms only | 7 days’ notice |
Quarterly Tasks
| Building(s) | PPM Task | Frequency | Notes | Notice to Students |
|---|---|---|---|---|
| All | Shower Cleaning | Quarterly | Schedules sent out by Stuart | 7 days’ notice |
| All | Smoke Detector Testing | Quarterly | Craig Carter arranges via Stephen Schilizzi | 7 days’ notice |
| Marlborough, The Quads, Woodland Court, Carpenter House, John Wood Building, John Wood Court, Thornbank, Solsbury, Polden, Eveleigh, Green Park House, Scala Court | Lifts | Quarterly | May 2025 | 7 days’ notice |
Annual Tasks
| Building(s) | PPM Task | Frequency | Next Planned / Notes | Notice to Students |
|---|---|---|---|---|
| All | Boiler | Annual | July 2025 | 7 days’ notice |
| All | CO2 Sensors | Annual | July 2025 | 7 days’ notice |
| All | Fire Doors | Annual | Planned and carried out by CS staff | 7 days’ notice |
| All | Tap Temperatures | Annual | Planned and carried out by CS staff | 7 days’ notice |
| Green Park House | TMV | Annual | June 2025 | 7 days’ notice |
| Solsbury | TMV | Annual | April 2026 | 7 days’ notice |
| Marlborough | TMV | Annual | September 2025 | 7 days’ notice |
| Polden & Woodland Court | Fire Dampers | Annual | September 2025 | 7 days’ notice |
| WAS, WOO, Brendon, Derhill, Wolfson, Polden Court, Mendip/Quarry | FFE | Annual | July 2025 | 7 days’ notice |
| Eastwood 1–19, Eastwood 20–21, Eastwood 22–23, Eastwood 24–31 | FFE | Annual | August 2025 | 7 days’ notice |
| Norwood, The Lodge, Eastwood 32–41, Eastwood 42–51, Marlborough Court, Solsbury Court, Scala, Aquila, Woodland Court, Esther Parkin, The Quads | FFE | Annual | September 2025 | 7 days’ notice |
| Conygre, Quantock, Cotswold, Green Park House, Eveleigh | FFE | Annual | October 2025 | 7 days’ notice |
| Osbourne House, Polden | FFE | Annual | November 2025 | 7 days’ notice |
| Cleveland, Pulteney Court, Carpenter House | FFE | Annual | December 2025 | 7 days’ notice |
| Canal Wharf, John Wood Building, John Wood Court KA–KB, John Wood Court KC–KD, John Wood Court KE–KF, Thornbank | FFE | Annual | January 2026 | 7 days’ notice |
| Eastwood 22–23, Eastwood 32–51 | Hand Dryers | Annual | August 2025 | 7 days’ notice |
| Woodland Court, Derhill, Conygre, Brendon Court, Quantock | Hand Dryers | Annual | January 2026 | 7 days’ notice |
| Mendip/Quarry | Hand Dryers | Annual | February 2026 | 7 days’ notice |
| Norwood House | Hand Dryers | Annual | March 2026 | 7 days’ notice |
| Cotswold, Marlborough, Solsbury, Polden, Wolfson | Hand Dryers | Annual | April 2026 | 7 days’ notice |
| Derhill, Brendon, Aquila, Cotswold, Conygre, Quantock, Eastwood Laundrette, Eastwood 22–23, Eastwood 32–41, Eastwood 45–51, The Lodge, The Woodlands, Canal Wharf, Carpenter House, Marlborough, Solsbury, Cotswold & House, Scala & Court, Osbourne House, WOO, Eveleigh, Green Park House, Norwood | Emergency Lighting – Annual Test | Annual (3 Hour) | Jan–Apr 2026 | 7 days’ notice |