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University of Bath

Ethics: A Guide for Doctoral Students

This Guide highlights the University's policy and processes on ethics for doctoral researchers.

Introduction

As a doctoral researcher at the University, you must ensure that your research is conducted according to appropriate ethical, legal and professional frameworks, obligations and standards.

The University sets out its own principles and standards in a Code of Good Practice in Research Integrity.

Your responsibilities

It is your, and your supervisor’s, responsibility to ensure that all paperwork, and any subsequent applications requiring full ethical approval, are completed and submitted in good time. Your supervisor must advise on, and sign-off, all your paperwork. This includes the EIRA1 form, which all students must complete.

Specifically:

  • For Candidature you are required to provide evidence of how you have commenced considering ethics and of any appropriate actions that have been identified.

  • For Confirmation (or alternate point for Professional Doctorates), you must provide evidence of having fully considered ethics and, if necessary, obtained formal ethics committee approval for the project.

Failure to complete either of the above may result in delays to approving Candidature, and potential failure at Confirmation / delays in the commencement of your data collection/research activities. It is also your responsibility to re-evaluate ethical issues should the nature of your research change during the course of your doctorate and, if necessary, (re)apply for the relevant formal ethics committee approval.

Ethics consideration at the start of your studies

During the Candidature stage there may be insufficient information about your future studies to allow completion of the necessary university paperwork/processes at this stage. However, consulting the following will provide an early indicator as to possible ethical issues and whether full ethical committee approval might need to be sought:

You must cite on your Candidature form which websites you have consulted and whether you and your supervisor think that full ethical approval may be required.

Ethics consideration during your studies

The Ethical Implications of Research Activity 1 (EIRA1) form is the University’s method of assessing whether your research raises any specific ethical issues, and therefore whether or not full Ethics Committee approval is required.

All students, except those in the Department of Psychology (PhD and DClinPsy), must complete their EIRA1 form and, if required, obtain formal ethics committee approval. (Doctoral students in the Department of Psychology (PhD and DClinPsy) must submit their research to the Psychology Research Ethics Committee (PREC) for review, and so completion of the EIRA1 form is not required.)

If your research involves NHS patients, their tissue or information, staff, equipment or other resources, you may also have to seek University Sponsorship.

There are three stages to the form, with clear responsibilities for each section as follows:

  • The Lead Supervisor has to sign-off the first stage, although the student can fill in the form
  • The second reader is identified by the Lead Supervisor and student – some programmes might decide to always use the second supervisor
  • The final sign off comes from the lead supervisor's Head of Division (HoD) – the HoD has ultimate responsibility for ethics in their department/School

NB although the Departmental Research Ethics Officer doesn’t formally sign-off applications, as part of the process they are notified of any EIRA1 applications in their departments, and they may send comments to the HoD.

Completion of the EIRA1 and, where necessary, obtaining subsequent formal ethical committee approval/obtaining University Sponsorship (as required), must all be completed, and evidence provided, by either of the following deadlines (whichever is soonest):

  • The start of your design or empirical work.

Or

  • Confirmation, for PhD students.

  • Candidature, for the DBA in Higher Education Management.

  • The end of the first year of your research stage for the Doctorate in Health (DHealth), Doctorate in Policy Research & Practice (DPRP) and and the Doctorate in Education (EdD).

For the Doctorate in Clinical Psychology (DClinPsy) see your Programme Handbook on Moodle.

If you need to seek full ethical approval

If, on completion of your EIRA1 form, it indicates that full ethical committee approval is required, you must follow the instructions for the relevant committee. You can find details of these, including the dates they sit, by following the links below:

If you need to seek University sponsorship to work in the NHS, you will need to follow the instructions on applying for sponsorship.

Process

Once you have consulted the relevant committee processes, you should:

  • Submit your applications in good time – as you might not get full approval on first submission, the process can take more than a month.

  • Ensure that your application is complete, including all the necessary, and correct, signatures and all necessary documents, to avoid rejection of your application.

  • Wait to receive confirmation that full approval has been granted - not just that the paperwork has been received (NB data collection must not start until you have full approval).

Please note

Further information and training