University of Bath

Guidance and forms for staff involved in doctoral provision

Supervisors, Directors of Studies and Examiners may find the following resources useful in carrying out their role.

Guidance

The following Guidance for Supervisors, Directors of Studies and Examiners complements Guidance and forms for doctoral students which you may also wish to refer to. If you cannot find the information you need, please contact your Doctoral College Programme Administrator.

QA7 Appendix 1: Supervisor Responsibilities
Guidance on the role and responsibilities of a supervisor

QA7 Research Degrees
The University’s Quality Assurance Code of Practice statement on research degrees

Regulation 16 – Admissions Regulations and Conditions for the Award of Higher Degrees
The University regulations for doctoral students

Doctoral Supervision Online Resource
An online resource in Moodle for Doctoral Supervisors

Supervisors Guide
A guide for Supervisors developed by Student Services.

Checklist for first meetings between Supervisor and doctoral student
A useful checklist of things that might be discussed during the first few meetings between supervisor and student

Director of Studies Resources
There are a number of resources available for Directors of Studies, including handouts and recordings of speakers from the most recent induction event, a Director of Studies profile and details of the Director of Studies Forum. Contact the Doctoral Quality Framework Officer for more information.

Student Services advice for staff
Guidance to help staff support their students and enable them to succeed and develop resilience.

Suspension of study
Advice for staff when a doctoral student is considering or needs to suspend their studies, and how to get support from other teams in the University.

Doctoral induction
The Doctoral College produces general guidance on doctoral induction, with a specific version for mid-year arrivals. Contact the Doctoral Engagement Manager for further information.

Confirmation Process Guide for Staff
A staff guide on the Confirmation process for PhD and EngD students.

Data Management Plans
Guidance for staff required to review Data Management Plans.

SAMIS User Manuals
A useful reference guide for academic staff involved in undertaking tasks in SAMIS, such as Candidature or Progress Reports (Section 8).

Student Guidance
Student facing Guidance and Forms.

Doctoral Handbook
A useful reference document.

Guidelines for Research Examiners
Guidance on the role and responsibilities of a Board of Examiners (both internal and external examiners).

Guide note on the organisation of final vivas
Information for staff on the organisation of final vivas following thesis/portfolio submission

Guidance on Doctoral Recruitment and Admissions
Guidance for staff about the policies and procedures for Doctoral Recruitment and Admissions

Forms

The following forms should be used by Supervisors, Directors of Studies or Examiners. They complement the student forms found at Guidance and forms for doctoral students which you may be involved in completing. If you cannot find the information you need, please contact your Doctoral College Programme Administrator.

Student Forms
Student forms which you may be involved in completing.

PGR13 Appointment of Examiners for Doctoral Research Degrees
A form for staff to use to appoint the Board of Examiners for the final viva examination.

PGR14 Appointment of Progression Board of Examiners for Doctoral Research Degrees
An online form in SAMIS for staff to use to appoint the Progression Board of Examiners. You will receive an email prompting you to complete this task at the appropriate time.

Examiners Report Form – Doctor of Philosophy (PhD)
Report of the Examiners for the Degree of Doctor of Philosophy.

Examiners Report Form – Doctor of Business Administration (DBA)
Report of the Examiners for the Degree of Doctor of Business Administration (DBA).

Examiners Report Form – Doctor of Clinical Psychology (DClinPsy)
Report of the Examiners for the Degree of Doctor of Clinical Psychology (DClinPsy).

Examiners Report Form – Doctor of Health (DHealth)
Report of the Examiners for the Degree of Doctor of Health (DHealth).

Examiners Report Form – Doctor of Education (EdD)
Report of the Examiners for the Degree of Doctor of Education (EdD).

Examiners Report Form – Doctor of Engineering (EngD)
Report of the Examiners for the Degree of Doctor of Engineering (EngD).

Examiners Report Form – Master of Philosophy (MPhil)
Report of the Examiners for the Degree of Master of Philosophy (MPhil).

Examiners Report Form – Master of Surgery / Doctor of Medicine (MS / MD)
Report of the Examiners for the Degree of Master of Surgery / Doctor of Medicine (MS / MD).

Interview Decision Record
A form for staff to complete to document outcomes of student interviews