Covid-19 funding support for doctoral students
Whether you're in receipt of a funded studentship, are self-funded or are working part-time to fund your research, this is the support available to you.
Funding support due to Covid-19 disruption
Whether you are in receipt of a funded studentship, are self-funded or are working part-time to fund your research, you will no doubt have questions. The answers to these questions are likely to vary depending upon your funding arrangements and your personal circumstances. However, the following general guidance may be useful for those of you who are experiencing disruption caused by the pandemic.
For clarity, when we talk about a CDT we mean a Research Council-funded Centre for Doctoral Training (e.g. SAMBa), whereas when we talk about a DTP we mean a Research Council-funded Doctoral Training Partnership (e.g. SWBio). We recognise that some students are funded by the EPSRC DTP training grant, which can sometimes cause confusion when we say “DTP”, but that is a fund that is paid direct to the University to administer rather than one, like SWBio DTP, which involves multiple partner institutions and is administered by the lead partner.
If you are funded by more than one source (e.g. UKRI and industry, UKRI and University)
You will need to review the guidance below and select the parts that are most relevant to your funding circumstances. There is also a summary table at the end of this page. If you are still unsure contact the Doctoral College.
UKRI and CDT/DTP students
If you are funded by UKRI or are funded by other sources but are part of a CDT or DTP cohort:
- If you are recorded on Je-S (UKRI’s Joint Electronic Submission system) as being funded by, or associated with, one of the UK Research Councils, please read this guidance for applicants, students and award-holders impacted by the pandemic.
- If you are unsure whether you are recorded on Je-S, please email the Doctoral College.
- Phase 1 UKRI funding extensions were aimed at students in their final year of funding (with a funding end date between 1 March 2020 and 31 March 2021). The University received funds from UKRI for those students and the Studentships team have made extension payments to successful applicants.
- Students who started before 1 March 2020 and whose funding end date is from 1 April 2021 are eligible to apply for Phase 2 funding extensions, which UKRI announced on 11 November 2020, as long as they have not submitted their thesis or had a previous UKRI-funded extension. These additional funds are available for funding extensions to help those “who have been unable to mitigate delays of COVID-19 or adjust their projects.”
- Phase 2 funding has been given to universities to allocate, and on 21 January 2021 we contacted all students who may be eligible to apply. Please refer to our guidance document and the application form. If you have any questions, please email the Doctoral College.
University, Alumni, external sponsor and self-funded students
If you are funded by other sources (e.g. University, Alumni, external sponsor, self-funded) and are not part of a CDT or DTP cohort:
- In September 2020, the University invited applications for funding extensions from those students whose funding was due to end between 1 March 2020 and 31 March 2021. Following a review of applications in November 2020 most of the students who had applied for a funding extension were allocated additional funds. This was Phase 1 of the additional funding made available by the University to the doctoral students it funds.
- The University has now made further funds available to support those students whose funding ends between 1 April 2021 and 31 March 2022, and we are announcing a call for applications for University Phase 2 funding extensions. As before, to qualify for the fund, you must be in receipt of a full or partial University-funded studentship (URSA, LURS, SoM GRS, or CDT/DTP match-funded URS) and have evidence of the way in which Covid-19 had disrupted your research. You will not be eligible to apply if you have already submitted your thesis, or if you have already received a full funding extension from another source.
- All students who may be eligible for a University Phase 2 funding extension will have been sent an email about the call in the week commencing 17 May.
The deadline for applications is 12pm (midday) on 17 June 2021. If you are interested in applying, please refer to our guidance document and application form. If you have any questions, please email firstname.lastname@example.org.
On 24 September the University announced a new Research Interruption scheme (Covid-19) for those who have lost time using University resources due to Covid-19. With this scheme you are permitted access to labs or other facilities for an agreed fee-free period, equivalent to that lost due to Covid.
You must have completed your minimum period of study for the fee-free period to begin. If you haven’t done so at the time of applying, the fee-free period will be implemented once you have completed the minimum period. You will retain full access to all resources (including facilities such as Laboratories, which are not normally available when transferred to Writing-Up) without changing your status. Once that period is passed, you will either revert to paying full fees or transfer to Writing-Up, whichever is appropriate.
If approved, this arrangement can be put in place to take effect when your funding ends or, if you're self-funded, when the data collection phase of your programme would normally be complete.
You cannot apply for this scheme if you qualify for any other support. If you want to take advantage of this facility you'll need to apply and provide evidence to demonstrate that you cannot expect to benefit from other measures to mitigate the impact of the disruption on the progress of your active research. Your application will also need to include appropriate evidence of the nature and level of disruption experienced.
To apply, fill in this form and email it to your Doctoral College Administrator.
If you are unsuccessful in applying for an extension to funding, or are for some other reason still experiencing financial issues, you should contact the University Hardship Fund, which is for those students who are experiencing financial difficulty and are unable to meet basic or unexpected additional costs from other sources of support, and for those who have experienced a change in financial circumstances due to unforeseen events. The Covid-19 non-furlough scheme hardship fund has now closed.
If you are unable to continue working at all such that you feel that you will need a suspension of studies or an extension of your registration period due to the disruption caused by the Covid-19 crisis, you should talk to your supervisor and contact the Doctoral College in the normal way.
If you are funded by an external sponsor (i.e. but not by UKRI or the University), you should talk to your supervisor about contacting your specific sponsor(s) in the first instance, to see how they are responding to the situation and whether they can provide an extension to your funding. If you or your supervisor needs any advice on how to approach this discussion, please contact the Doctoral College.
You can find information on other funders' web pages (e.g. Cancer Research UK’s page Coronavirus Information for grant holders, including students). However, the University’s Research & Innovation Services (RIS) has published the guidance received so far and it is worth checking regularly for any updates on your particular funder. The University’s Studentships Team is also closely monitoring the situation. You should also check on your own funder’s web pages, and revisit frequently in case of updates.
When the student is funded by Alumni the Department of Development & Alumni Relations (DDAR) has been liaising with donors and supervisors on a case by case basis.
If you are a self-funded student, you may want to consider suspending your studies to ensure that you are not charged further tuition fees, or taking advantage of the Research Interruption Scheme (Covid-19).
If you are working part-time, or full-time, to fund your doctorate, and your income has been affected by the Covid-19 crisis, you may want to consider suspending your studies to ensure that you are not charged further tuition fees, or temporarily switching to writing up status.
If you are undertaking paid teaching work at the University, and you are reliant on that income, you should check with whoever you liaise with for your teaching within your department regarding equipment and software to enable you to teach online.
Depending on your research area, it may be worth checking for calls for paid work, sometimes to support action against Covid-19 e.g. there has been a call from Public Health England (PHE) to recruit lab-capable researchers to help with Covid-19 testing on short term contracts, and some students are engaging with the Royal United Hospital (RUH) in Bath.
There may be other paid work outside of the research-sector including additional delivery drivers and shelf-stackers for supermarkets who are struggling due to unprecedented demand and loss of staff.
Check the UK Government's guidance on Universal Credit and students.
Coronavirus Job Retention Scheme (CJRS)
The Coronavirus Job Retention Scheme has changed and will now run until 31 March 2021, with a review in January 2021. You can read the latest information on the UK Government job retention scheme.
- The University updated its guidance on furlough for hourly-paid and casual staff on 13 November. Where the page refers to staff, this includes students who are employed.
Flexible remote working opportunities
The University updates a page of Covid-19 research funding opportunities with details of opportunities from external funders related to the COVID-19 outbreak.
You can also read our guide to flexible remote working for doctoral students (added on 20 May), which may have opportunities suitable for you to supplement your income during this time.
Summary of options
We realise that the range of options for those students who are unable to progress with their research plans (as outlined above) may still be confusing and so we have attempted to summarise these (below).
|3-month fee-free extension of registration||Automatic for all students with final year of registration (thesis submission deadline) between 1 April 2020 and 31 March 2021. Optional for all other students (students will be contacted at the start of their final year of registration)||Applies at end of registration period – which may be a year after funding has ended, but students can make a case for it to be applied sooner|
|Extension to funding (expanded to include University funding as of 23/09/20)||Available for all UKRI and University-funded students whose funding was due to end between 1 March 2020 and 31 March 2021. UKRI have also made additional funding available to support those whose funding end date is from 1 April 2021||Not automatic – must make a case. Other funding schemes may not have such arrangements|
|Research Interruption scheme (Covid-19) - Fee-free period (replaces temporary change to Writing-Up)||Aimed at those who can continue with other programme-related activities but not the core planned research activities. Applicable to all stages of study including Tier4 visa-holders||Minimum registration period for your degree can be found in Reg.16. Not available to students who qualify for other support|
|University Hardship Fund||For those experiencing financial difficulty and are unable to meet basic or unexpected additional costs from other sources of support, and for those who have experienced a change in financial circumstances due to unforeseen events||Cannot be used for tuition fee payments|
|Suspension of studies||Provides a temporary halt to your studies. Good for self-funded students as do not have to pay fees. Time lost to studies is effectively added to your end of registration / submission deadline||Funded students would not receive their stipends during this period. Not possible for Tier4 visa-holders|