When to create a Location page

Create a Location page to:

• provide information about a location on campus
• provide information for an off-campus location where a University event or activity is being held

Don't create a Location page:

• when you want to give details of a team’s location - that should appear on a Team profile page

Before you create a new piece of content, search the website to see if it already exists and talk to other people who could be responsible for it. We do not want to duplicate content on the website as this can be confusing for users.

Choosing the right Location subtype

Once you have chosen to create a Location page, you will need to select one of the following subtypes:

• Area - an outdoor space of region of campus
• Building - a specific building, like 4 West or The Edge
• Car park - a car park on campus or elsewhere
• Enquiry point - Library reception, IT Service Desk, Student Finance Office, etc.
• Facility - a research or learning and teaching facility, for example, a lab
• Food and drink - a place where you can eat and drink
• Retail service - shops, banks and the Post Office
• Student accommodation - a student accommodation complex
• Venue - a particular space used for events, such as bars and eateries
• Campus - the entire campus (to be used by the Digital team only)

Adding labels

We use labels to pin content items onto Topic pages. Only add a label if you know that your content item is going to be part of a Topic.

Labels are not typical website 'tags'. Don't add a label just because you think it might be relevant. You must know what labels the Topic uses. If you don't know, ask your Faculty Web Editor or contact the Digital team at web-support@bath.ac.uk.

To add a label to a content item, select from the drop-down list in the Labels section and click 'Add label'. You can add a maximum of 12 labels to a single content item.

Writing Location page content

Do:

• write concisely and in plain English
• make sure the name of location is consistent with how it is used throughout the website and on campus maps (Sports Training Village, not STV; 4 West Cafe, not Cafe Tiki)
• break content up into sections that are easy to read, using headings to structure the content and help users to navigate
• consider breaking long sentences and paragraphs with a lot of information into bulleted lists
• include the relevant AccessAble link for your location in the 'Accessibility' field. Use the following standard text: Visit AccessAble for detailed information on [the location's] accessibility.

Don't:

• use abbreviation for building names (WH, 4W)
• add additional information that isn’t directly related to the location, like marketing links

Resources to help you write your Location page

The University's style guide will help you make sure you're using the same terminology, style and tone as the rest of the website. This is important so that website users can understand us easily through the consistency of our content.

Our formatting guide will help you create appropriate headers, links, lists and other formatting for your page. This is important because it makes the information we provide clearer to website users.

Embedding a map

Every Location page must have an embedded map. We use OpenStreetMap to embed maps in Typecase.

Getting an embed code for a map

If your location is on campus, go to the University of Bath on OpenStreetMap.

If your location is off campus, go to OpenStreetMap and search for your location.

1. Move the map so your location is in the centre. Zoom in enough that your location is clearly marked, but enough of the surrounding area is visible for users to see where it is.
2. Click the 'Share' icon from the menu on the right – it looks like a box with an arrow coming out of it.
3. A sidebar will open with three options: 'Link', 'Short Link' or 'HTML'. Click 'HTML'.
4. Tick 'Include marker'. A blue marker will appear on the map. Drag the marker so it sits on the Location.
5. Select the HTML code from the right sidebar and copy it.
6. Paste the embed code into the 'Map' section in Typecase.

Getting GPS coordinates latitude and longitude

You can get latitude and longitude coordinates from OpenStreetMap. With the map area you need visible on the screen, right click on the exact point you need coordinates for. You'll see a list of options, choose 'Add a note here'. In the URL of the page, you'll see an address that now includes the 'lat' (latitude) and 'long' (longitude) of the point you have clicked on.

The process is similar in google maps. Right click on the point you need coordinates for. Choose 'what's here?' and a pop up box will appear giving you latitude and longitude information.

Copy the coordinates in to the latitude and longitude section in the CMS, for example:

Latitude: 51.37849 Longitude: -2.32719

Adding opening times

You can add the opening times for a location. Provide the opening times for each day of the week using the format 9am to 11.30pm.

You should update the location page if the opening times change throughout the year. For example, the location page for a food outlet with shorter hours during semester breaks should be edited on the day the new hours begin.

You can include further notes about the opening times if this is appropriate to the location.

Adding responsible Organisations and Groups

After you have added and saved all your content - including any images, media and contact details - you will able to select an owner or associated group for your page from drop-down menus in Typecase. This allocates permissions for who in the organisation is able to maintain the content.

A guide for adding responsible organisations and groups is available to help you do this.