The purpose of a Publication page

Use a Publication page to provide downloadable files, like Word, Excel, PowerPoint, or PDF documents.

Don't create a Publication page:

if the content you plan to attach to it would be more accessible and easier to find and read as a web page
to upload images, videos, or audio files - use the University-agreed hosting sites like Flickr, Vimeo, or SoundCloud

The Publication template lets you to create clearly labelled groups of downloadable attachments, making it useful for gathering several related files, such as the minutes from meetings held by a committee.

Appearance

Publication pages are made up of between one and six attachment groups containing up to 10 files each. Each downloadable file displays as a rectangular white box containing:

a filetype icon (such as Word, Excel, or PDF)
a text equivalent of the specific filetype (such as DOC, DOCX, or DOTX)
the file size (85.71 KB, for example)
a clickable download icon

You can add an optional title and summary to any of the attachment groups you add to your publication page.

Examples of a Publication page

Accessibility

You must make sure your digital content is accessible.

As a public sector body, we're legally required to make the content on our website as accessible as possible.

The government checks our web pages, and any documents attached to them, to make sure they comply with the internationally recognised guidelines from the World Wide Web Consortium (W3C).

Find out more about accessibility and how to make digital documents accessible.

Contact beta-content@bath.ac.uk if you have any questions.

Creating content

Decide whether your Publication page is necessary

Before you create a Publication page or upload a new attachment, consider whether the content:

could be a web page instead of an attached document
is more appropriate for another platform, like email or SharePoint

Subtype

Choose the subtype which best describes the attachments on your Publication page. Typecase uses this to categorise your page, meaning it will be easier for users to find through filtered lists.

Core components

Your Publication page must have a User need, Title, Summary, and Owning organisation or group. You must also decide whether you want your page to have a Navigation section or not. Read more about these in our Core components guide.

Labels

You can add Labels to your page if you have the Editor or Admin role in Typecase.

However, you don’t need to add Labels to a page, and you should only use them to:

make a page available for pinning to a Topic page
create a filtered list of related pages

Don't use Labels for any other reason. Labels don't function like keywords for search or like tags on a blog. If you use Labels incorrectly, your content could appear in the wrong place on the website.

Find out more about using Labels in Typecase.

Top of the page fixed-position components

Additional information

If you need to, you can add a more detailed explanation of the attachments on your Publication page. For example, you might need to explain:

the scope of an attached statement
who would find the attached files useful
when the attached files will next be updated

You can use Markdown to add headings, lists, and links to this component.

Adding attachments

You need to add at least one Attachment group to a Publication page. You can add up to six Attachment groups, each with up to ten attachments.

You can choose to give each Attachment group a group name and summary.

Use the group name and summary to divide your attachments into sections so it's easier for people to find what they're looking for.

For example, you could group attachments by:

date published
file type
steps in a process
different audiences

Before you upload an attachment

Make sure the files you plan to attach to your Publication page are in one of the following compatible file types:

PDF - the widely supported Portable Document Format (PDF), designed to look the same on any device
DOC - the standard Microsoft Word document file type in versions of Word pre-dating 2007
DOCX - the standard Microsoft Word document file type in versions of Word from 2007 onwards
DOTX - a Microsoft Word template with preset formatting, making it easier to create multiple documents with consistent layout and styling
XLSX - the standard Microsoft Excel file type since 2007
PPTX - the standard Microsoft PowerPoint slide-deck file type since 2007
POTX - a Microsoft PowerPoint template with preset formatting, making it easier to create multiple slide decks with consistent layout and styling
CSV - a widely accepted way to store tabular data in plain text
ICS - a widely accepted calendar event file that can be opened by most calendar applications

Uploading an attachment

In the Attachment component, select the drop-down menu, ‘Select a component’.
Select ‘Attachment group (min 1; max 6)’ to highlight it, before clicking the ‘Add component’ button to create a new attachment group.
Add an optional Attachment group name and summary.
Select ‘Add attachment’ within an Attachment group component.
Click ‘Upload a file’ to choose and upload the file from your computer.

If you need to add more attachments to the Attachment group, repeat steps four to six.

Adding an Attachment display name

You must add an Attachment display name for each attachment. This appears on the page with the attachment and forms the filename and URL for the attachment.

Give each attachment a specific name that describes its contents clearly. You can use:

letters
numbers
hyphens
forward slashes
full stops

You can't use any other special characters.

Bottom of the page components

You can choose to add one or more Related-content components to the bottom of the page.

You can add related content lists of:

Publication pages
Guides
Corporate information pages
Legal information pages

You should also add Contact details to your page so people know who to contact if they have questions about your content.

Accessible alternatives

You need to provide the email address of a person who is responsible for providing alternative accessible versions of the attachments on the Publication page. This information will be displayed on the published page.

Please note that these contacts are specifically for providing alternative accessible versions of attachments. For general enquiries, use the Contact details component.

Publication checks

Before you can save your Publication page, you need to tick the box to confirm that:

it's necessary for your attachments to go on the website
you can't create a web page for the content instead of uploading the attachment

Creating a Publication page in Typecase

How to use Typecase to create a web page where users can download documents. Part of the Typecase manual.