How to apply

To apply for our hourly paid roles you can:

• attend our recruitment open day on 16 April in the Claverton Rooms, from 3.45pm to 5.15pm.
• complete an online application form

We ask that you only apply once to each role, but you can apply to more than one job.

We do receive a large volume of applications for roles, so it may take us a short while to respond to you. If you have not heard from us after four weeks, email campusserviceshr@bath.ac.uk stating the role you applied for and date of your application. We will then look into this further for you.

Right to work checks

If you are offered a role, you may need to demonstrate that you are eligible to work in the UK.

The Home Office provides guidance on what evidence to provide if you are offered a role.

Living here whilst working over the summer

If you are a University of Bath student working for us over the summer and need somewhere to stay, you can live in our campus accommodation.

Our accommodation is available between 16 June to 14 September. If you are a current student, you can receive a discount on the rent, subject to availability.

Further details can be found on our short term accommodation webpage.

Email reslife@bath.ac.uk to find out more details.

After you accept the role

Student visas

If you are on a student visa, your manager must book your working hours using the Tier 4 app. However, it is your responsibility to ensure that you do not breach the maximum hours on your visa terms, in any roles you work in and outside of the University.

Your contract

We will email your contract to the address you provided in your application if you are offered an hourly paid role. If you can’t see it, check your junk/ spam folder. You can also access it here, using the email you noted on your job application in the 'not registered' or 'already registered' sections.

If the job title on your contract differs slightly to the job name on the advert, don’t worry. Our recruitment software has a limited selection of casual job titles, but the role you will be doing is as noted on the job advert.

An hourly paid worker can work without a National Insurance (NI) number but must have made an application for one before starting work. As the NI number field in the contract is mandatory, AB123456C can be entered into the box for the contract to go through. Once received, you must email your national insurance number to hrhourlypaid@bath.ac.uk.

Pay

Pay rates on hourly paid worker contracts can slightly differ to the advertised rate. This is because the rate on the contract is the rate without holiday pay.

As hourly paid workers are entitled to paid holiday, additional pay is applied to each hour. The rate paid, as shown on payslips, is inclusive of holiday pay for hourly paid, casual workers.

We pay a month in arrears around the 25th of each month. For example, if you are paid on 25 June, this will be for shifts worked between 2 May and 3 June.

Make sure you submit timesheets weekly via iTrent and meet the department's payroll deadlines at the beginning of each month.

How shifts and rotas work

Hourly paid workers can start shifts after their contract is signed and after they are set up on iTrent, the system used for timesheets.

Generally our hourly paid staff rotas are made at least two weeks ahead. Managers will allocate shifts, considering the business’ needs and your availability.

You will be provided with further information on how to access shifts if you accept a role.

If you are under 18

We accept applications from candidates aged 16 years old and above. If you are 16 or 17, you must:

• have two consecutive days off work each week
• not work more than 8 hours a day or 40 hours a week
• take a break after 4.5 hours of working
• not work on your own

Training and uniform

All hourly paid roles include an induction and some training.

In Hospitality you must complete Food Safety Essentials (FSE) training before you can start work. You will be provided with training dates and updated on future training required for the role, once you have accepted an offer.

Uniform

For Reception roles, we provide you with a polo shirt. We do not provide uniform for Hospitality and Operations roles, but ask you to wear black clothing (full details will be provided prior your first shift).

Car parking on campus

Car parking is available on campus.

Finishing your contract

A P45 helps you avoid being temporarily placed on a higher emergency tax code in any future jobs when you finish working at the University.

To prevent delays, ask your line manager to end your contract on our systems after you have submitted your final timesheet.

If you have any other casual contracts at the University, they also need to be ended to generate your P45.

Once the above has been actioned you can start offboarding to generate your P45.

• Hourly paid workers will receive an email stating that they have been made a leaver – please follow the instructions on the email.
• Another email is sent the day after your end date with a link.
• Click the link and sign into off boarding
• You will then be able to download and print documents (P45, payslips and P60s)